Administrative Assistant

COMPANY DESCRIPTION

We are one of the largest one-stop Underground Utilities Infrastructure companies based in Singapore. We provide Underground Utilities Infrastructure construction and maintenance, sewer pipeline rehabilitation, road and airfield construction and maintenance as well as asphalt pre-mix production and construction waste recycling.

DESIGNATION: Administrative Assistant

RESPONSIBILITIES

• Provide comprehensive administrative support as requested by PUB officers for the Service and Maintenance Project.
• Coordinate with PUB to request and obtain monthly inspection locations (East & North of Singapore).
• Retrieve and extract appurtenance IDs (e.g., valves, hydrants, Geri Plans) from PUB's internal system.
• Compile the monthly progress report, ensuring the inclusion of inspection photos for all appurtenances (before and after).
• Verify the completeness of the progress report, ensuring all photos correspond with the completed work and that no images are missing.
• Prepare and review the claim summary, comparing the current month's claim with the previous months for accuracy.
• Submit the finalized monthly progress report, along with the claim summary, to PUB for verification.
• Follow up on any feedback or comments from PUB regarding the claim documents and make necessary revisions.
• Monitor and track the status of monthly claims with PUB to ensure timely processing.
• Perform other duties or tasks as assigned by the immediate superior or HOD.

QUALIFICATIONS

• High school diploma or equivalent (Bachelor's degree in Business Administration or related field preferred).
• Proven experience as an administrative assistant or in a similar role.
• Minimum of 3 years of relevant administrative experience.
• Basic computer skills and proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Detail oriented and able to work efficiently in a fast-paced and dynamic environment.
• Possess a good mindset and attitude with a strong drive to learn.

OTHER INFORMATION

• 5-day work week.
• Office-based at PUB Woodleigh Office.

Other Benefits

• Annual leave starting from 14 days.
• Corporate Telecommunication Scheme with exclusive sign-up benefits for personal telecommunication plans.
• Access to Medical Teleconsult services for quick and easy healthcare consultations.
• Comprehensive medical benefits, including dental care and company provider health screenings.
• Portable Medical Benefit Scheme (PMBS) with monthly contributions directly to your Medisave account, ensuring your long-term healthcare security.