Administrative and Sales Support Executive

INNOTREK PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic outdoor experiential learning company is seeking an Administrative and Sales Support Executive in Singapore. The role involves supporting sales operations, recruitment, and administration. Ideal candidates are detail-oriented and thrive in a fast-paced environment. Join us to help foster leadership and collaboration through outdoor activities.

Qualifications

• Proficient in Microsoft Office Suite including Word, Excel, PowerPoint and Canva.
• Strong customer service skills and professional phone manner.
• Good interpersonal skills; enjoys working with people.
• Able to multitask and thrive in a fast-paced environment.
• Detail-oriented, organized, and resourceful.
• Self-motivated and responsible, with the ability to work independently and in teams.

Responsibilities

• Prepare sales proposals and quotations in collaboration with the Sales Team.
• Compile and submit documents for proposal and quotation submissions.
• Coordinate interview schedules and logistics for new trainer recruitment.
• Maintain and monitor records of trainer certifications.
• Prepare manpower documentation for submission to clients.
• Manage job postings and support recruitment processes.
• Oversee administrative matters related to sales and camp operations.
• Provide general admin support for company activities, camps, and events.
• Attend to incoming calls and general office enquiries.

Skills

Microsoft Word proficiency

Microsoft Excel proficiency

Microsoft PowerPoint proficiency

Canva proficiency

Customer service skills

Interpersonal skills

Multitasking

Detail-oriented

Organizational skills

Self-motivated

Education

Minimum Diploma or equivalent qualification

Job description

About Innotrek
Innotrek Pte Ltd is a leading outdoor experiential learning company based in Singapore. We specialize in curating adventure-based programmes and team-building experiences that foster leadership, collaboration, and personal growth. Our activities—including trekking, kayaking, camping, rock climbing, and team challenges—are designed to engage participants in meaningful outdoor learning. We proudly serve schools, corporate organizations, and community groups looking to strengthen team cohesion and enhance individual potential.

Job Title: Administrative and Sales Support Executive

Job Summary:
We are looking for a proactive and detail-oriented individual to join our team as an Administrative and Sales Support Executive. This role is essential in supporting the company’s sales operations, recruitment efforts, and camp/event administration. The ideal candidate is organized, adaptable, and enjoys working in a dynamic environment.

Primary Responsibilities:

1. Prepare sales proposals and quotations in collaboration with the Sales Team.
2. Compile and submit documents for proposal and quotation submissions.
3. Coordinate interview schedules and logistics for new trainer recruitment.
4. Maintain and monitor records of trainer certifications; ensure timely follow-up for renewals.
5. Prepare manpower documentation for submission to clients.
6. Manage job postings and support recruitment processes.
7. Oversee administrative matters related to sales and camp operations.
8. Provide general admin support for company activities, camps, and events.
9. Attend to incoming calls and general office enquiries professionally.

Secondary Responsibilities:

1. Assist in setting up meeting rooms and interview spaces.
2. Support Next Factor (retail department) in packing and preparing goods for delivery.

Working Hours:

• 5.5-Day Work Week
  Monday to Friday: 9:00 AM – 6:00 PM
  Saturday: 9:00 AM – 1:00 PM

Qualifications:

• Minimum Diploma or equivalent qualification.

Requirements:

• Proficient in Microsoft Word, Excel, PowerPoint, and Canva.
• Strong customer service skills and a professional phone manner.
• Good interpersonal skills; enjoys working with people.
• Able to multitask and thrive in a fast-paced environment.
• Detail-oriented, organized, and resourceful.
• Self-motivated and responsible, with the ability to work independently and in teams.