Administrative and Event Logistics Coordinators (9-month Contract)

National University of Singapore; Singapore; On-site; SGD 20,000 - 60,000; Part time

Job summary

A leading university is seeking an hourly-rated position focused on event logistics and general administration. The role involves coordinating events, managing marketing collateral, and requires strong organizational skills and experience in event management. Ideal candidates will hold a diploma or degree and possess proficiency in relevant software.

Qualifications

• Minimum educational qualification of a polytechnic diploma or bachelor's degree.
• Proven experience in event planning and management.
• Ability to work flexibly and efficiently under tight deadlines.

Responsibilities

• Processing admissions and coordination between departments.
• Planning and executing events, including venue booking and vendor management.
• Developing marketing materials for events.

Skills

Organizational skills

Multitasking skills

Communication skills

Interpersonal skills

Proficiency in marketing and design software

Education

Polytechnic diploma or bachelor's degree

Tools

Adobe Creative Suite

Canva

Microsoft Office

Job description

Job Description

Please apply here for this position.

This is an hourly rated position.

General Administration

• Processing admissions and general coordination between internal departments within NUS and external parties

• Liaising with contracted lecturers, or external internship supervisors for needful documents and information

• Meeting coordination with internal and external parties

Event Logistics

• Planning, coordination, and execution of approximately 10-12 sessions per year, including but not limited to:

• Venue booking and setup

• Vendor management (catering, equipment rental, etc.)

• Participant registration and attendance tracking

• On-site management during events

• Post-event breakdown and debrief

• For the ELSA initiative - Develop detailed operational plans for running training sessions lasting 3-6 days, for approximately 4-6 runs each year.

• Coordinate venue bookings, equipment setup, catering, and transportation for participants and facilitators.

• Serve as the point of contact for participants, responding to inquiries and providing necessary information.

• Liaise with external parties (speakers, trainers, vendors) and internal departments within NUS to ensure smooth execution of events.

Marketing Collateral Creation

Development of marketing materials for each event, including:

• Digital content (emails, social media posts, website updates)

• Printed materials (brochures, banners, event programs)

• Branding assets to ensure consistency across all platforms

• Digital content (emails, social media posts, website updates)

• Printed materials (brochures, banners, event programs)

• Branding assets to ensure consistency across all platforms

Qualifications

• Minimum educational qualification of a polytechnic diploma or bachelor's degree

• Proven experience in event planning and management

• Strong organizational and multitasking skills

• Excellent communication and interpersonal abilities

• Proficiency in marketing and design software (e.g., Adobe Creative Suite, Canva, Microsoft Office)

• Ability to work flexibly and efficiently under tight deadlines

More Information

Type: Contract (9-month)

Location: Kent Ridge Campus

Organization: NUS Enterprise

Department : NUS Enterprise Academy

Job requisition ID : 27598