Administration Officer

SHIMIZU CORPORATION; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in the construction sector is seeking an organized administrative executive to enhance communication and workflow between its Singapore office and Japan HQ. The candidate will handle document translation, project coordination, and general administration in a multilingual setting.

Qualifications

• Fluent in Japanese, Mandarin Chinese, and English.
• Minimum Diploma or equivalent qualification.
• 2+ years of relevant administrative experience.

Responsibilities

• Translate documents and correspondence between languages.
• Schedule and organize cross-border meetings and calls.
• Assist with general admin duties and team projects.

Skills

Fluency in Japanese

Fluency in Mandarin Chinese

Fluency in English

Strong administrative skills

Attention to detail

Multitasking

Education

Diploma or equivalent qualification

Tools

Microsoft Office

Job description

We’re seeking a proactive and organized administrative executive to support our local team and headquarters in Japan. You'll handle translation, cross-border coordination, and general office administration—ensuring smooth communication and workflow across English, Japanese, and Chinese channels.

Key Responsibilities

• Translation & Interpretation
  Translate documents and correspondence (e.g. emails, reports, meeting notes) between Japanese, Chinese (Mandarin), and English
  Support verbal interpretation in meetings or calls with Japan HQ and local team
• Cross-Regional Coordination
  Act as a communication bridge between our Singapore office and Japan HQ
  Schedule and organize cross-border meetings, calls, and travel arrangements
  Liaise with external vendors and service providers in Japanese and Chinese as needed
• Office & Project Support
  Maintain organized multilingual filing systems and document controls
  Assist with general admin duties: booking travel/accommodation, preparing materials for internal/external events
  Support team projects, including preparing presentations, compiling data, and coordinating with internal stakeholders

Required Qualifications

• Fluent in Japanese, Mandarin Chinese, and English, both verbal and written due to needs to communicate with different stakeholders from different countries (to handle queries and feedbacks from Japanese speaking associates/ clients)
• Strong administrative and organizational skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Excellent attention to detail, multitasking ability, and ability to work independently
• Minimum Diploma or equivalent qualification; 2+ years of relevant administrative experience, especially in multilingual/Asia-Pacific settings
• Experience liaising with overseas HQs or working within cross-border teams is a plus