Administration Manager (Academic Institution)

Administration Manager (Academic Institution)

Location: Kent Ridge
Job Type: 12-Month Contract (Renewable based on performance and business needs)
Working Hours: Monday to Friday, 9:00 AM – 6:00 PM
Monthly Salary: Up to $5,000 (commensurate with experience and qualifications)

About the Role

We are looking for a proactive and highly organized Administration Manager to support the operations of an academic institution’s programme office. This role plays a key part in managing placement programmes, project coordination, stakeholder engagement, outreach activities, and administrative support. The ideal candidate is someone who is adaptable, detail-oriented, and experienced in managing multiple responsibilities in a dynamic environment.

Key Responsibilities

Project & Programme Administration

1. Assist in the administration of placement initiatives, such as Career Conversion Programmes and related manpower development schemes.
2. Support programme implementation for various organizations including MNCs, SMEs, and Trade Associations & Chambers.
3. Conduct onboarding for participating companies and individuals, track programme outcomes, and handle grant disbursement processes.
4. Manage Capstone Projects by coordinating with industry partners, academic leads, and students, while ensuring key timelines and deliverables are met.
5. Organize and support events related to Capstone Project presentations and industry engagement.

Secretariat and Administrative Support

1. Provide secretarial support for internal programme operations, including meeting coordination and general reporting.
2. Liaise with internal departments such as HR and Finance on relevant administrative processes.
3. Maintain and update programme-related databases and compile statistics for internal use and government reporting.
4. Support the overall coordination and execution of placement-related administrative tasks.

Outreach & Stakeholder Engagement

1. Assist in planning and executing outreach activities to engage companies and industry bodies.
2. Collaborate with government agencies and training providers to promote career opportunities and support upskilling for job seekers.
3. Work closely with educational institutions and partners to source relevant training programmes and secure funding support.

Marketing & Publicity Coordination

1. Coordinate with the marketing team to create outreach materials and campaign content.
2. Support awareness and marketing efforts for placement-related programmes targeting both individuals and organisations.

Requirements

Qualifications & Skills

1. Bachelor’s degree in any discipline from a recognized institution.
2. Proficient in Microsoft Office and Adobe applications; familiarity with Power BI is a plus.
3. Minimum 3 years of experience in office administration or secretariat support.
4. Organized, detail-oriented, and capable of managing multiple priorities.
5. A strong team player who can also work independently in a fast-paced setting.

We regret to inform that only shortlisted candidates will be notified.