ADMINISTRATION MANAGER

T-TECH ENGINEERING & CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading engineering firm in Singapore is seeking an experienced Administrative Manager to oversee office operations and administrative staff. The role involves supervising staff, managing budgets, and improving office procedures. The ideal candidate will have a bachelor's degree in business administration and strong leadership, communication, and organizational skills.

Qualifications

• Experience in management or financial reporting preferred.
• Ability to manage multiple projects and deadlines.
• Willingness to build skills through educational opportunities.

Responsibilities

• Supervise administrative department and staff.
• Hire, train, and evaluate employees.
• Develop and improve administrative systems.
• Ensure office supplies and equipment maintenance.
• Set budgets and monitor spending.
• Organize office events and meetings.

Skills

Leadership

Time Management

Problem Solving

Communication

MS Office proficiency

Education

Bachelor’s degree in Business Administration

Job description

Oversees and streamlines office operations by supervising staff, managing budgets and resources, ensuring policy compliance, and coordinating internal processes like scheduling and supply management.

We are searching for a perceptive, creative administrative manager to oversee office operations and administrative staff members. The administrative manager will hire, train, and evaluate administrative team members; develop, review, and improve policies, systems, and procedures; and generally ensure the office operates smoothly and efficiently.

To succeed as an administrative manager, you should be focused on attracting and retaining top talent and streamlining office operations to maximize quality and efficiency while reducing costs. You should be analytical, knowledgeable, and organized with a proactive attitude and strong leadership skills.

Administrative Manager Responsibilities:

• Supervising the day-to-day operations of the administrative department and staff members.
• Hiring, training, and evaluating employees and taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Building and expanding on skills by engaging in educational opportunities.

Administrative Manager Requirements:

• Bachelor’s degree in business administration, management, or a related field.
• Experience in a related field, such as management or financial reporting, preferred.
• Exceptional leadership and time, task, and resource management skills.
• Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
• Proficiency with computers, especially MS Office.
• Ability to plan for and keep track of multiple projects and deadlines.
• Familiarity with budget planning and enforcement, human resources, and customer service procedures.
• Willingness to continue building skills through educational opportunities.

Leadership & Staff Management

• Supervise and mentor:Manage, train, and evaluate administrative staff, providing coaching and guidance to foster professional development and maximize team efficiency.
• Recruit and onboard:Participate in the hiring and onboarding processes for new administrative team members.

Policy & Procedure Development

• Create and implement policies:Develop, review, and implement administrative policies and procedures to improve operational efficiency and ensure compliance with laws and regulations.
• Streamline processes:Analyze administrative workflows and find ways to streamline processes, improve productivity, and reduce costs.

Office Operations & Facilities

• Manage resources:Oversee the purchasing and inventory of office supplies, ensuring necessary materials are available.
• Ensure facility upkeep:Monitor and coordinate maintenance for office facilities and equipment to ensure a safe and productive work environment.
• Oversee projects:Manage and coordinate special administrative projects, such as office relocations or system implementations.

Budgeting & Finance

• Manage budgets:Prepare, administer, and monitor departmental budgets and expenses, including financial reporting.
• Handle finances:Oversee accounts payable and receivable processes and manage vendor contracts.

Communication & Collaboration

• Facilitate information flow:Ensure the smooth and efficient flow of information within the organization.
• Act as a liaison:Serve as a point of contact for internal and external stakeholders, building and maintaining relationships with diverse groups.

Strategic Support

• Support strategic initiatives:Collaborate with executive leadership to support strategic planning and optimize resource allocation.
• Monitor and improve operations:Continuously evaluate administrative operations and implement process enhancements to drive continuous improvement.