Administration manager

7 MANPOWER PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A logistics company in Singapore is seeking an experienced Administration Manager to oversee all administrative operations. The position requires a proactive individual with at least 5 years of experience in the construction or logistics industry. Responsibilities include managing daily office operations, preparing project documentation, and liaising with various stakeholders. The ideal candidate is organized, detail-oriented, and proficient in Microsoft Office Suite.

Qualifications

• Minimum 5 years of administrative experience in construction or logistics industry.
• Experience with MOM/WSHC compliance and permit applications is a strong advantage.
• Ability to communicate in English; Mandarin or dialects are a bonus.

Responsibilities

• Manage daily office operations, supplies, IT support, and facilities maintenance.
• Prepare documentation for machinery moving projects and assist project managers.
• Oversee administrative team, maintaining documentation and correspondence.

Skills

Organizational skills

Multitasking skills

Communication skills

Microsoft Office Suite proficiency

Education

Diploma or Degree in Business Administration, Logistics, Engineering, or relevant field

Job description

Administrator Manager Job Desciption:

Industry: Construction / Heavy Machinery / Logistics

Location: Singapore

Company Type: Sovy Logistics Pte Ltd

Reports to: General Manager

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Job Summary:

We are seeking a proactive and detail-oriented Administration Manager to lead and oversee all administrative operations in a dynamic machinery moving and logistics environment. The ideal candidate will ensure smooth day-to-day back-office operations, support project teams, manage documentation, liaise with clients and authorities, and drive process improvements.

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Key Responsibilities:

1. Office & General Administration

• Manage daily office operations, supplies, IT support coordination, and facilities maintenance.

• Oversee administrative team and ensure proper filing, documentation, and correspondence.

• Maintain and update company licenses, insurances, and certifications (e.g., bizSAFE, MOM permits).

2. Project & Operations Support

• Prepare and maintain documentation for machinery moving projects (e.g., lifting plans, risk assessments, permits).

• Assist project managers in coordinating site access applications and safety compliance submissions.

• Coordinate with engineers, drivers, crane operators, and clients for scheduling and documentation.

3. Any Other responsibilities and scope that is relevant or equivalent for a Administrator Manager position.

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Requirements:

• Diploma or Degree in Business Administration, Logistics, Engineering, or relevant field.

• At least 5 years of administrative experience, preferably in construction or logistics industry.

• Strong organizational and multitasking skills.

• Proficient in Microsoft Office Suite (Excel, Word, Outlook).

• Experience with MOM/WSHC compliance and permit applications is a strong advantage.

• Good communication skills in English (spoken and written). Ability to communicate in Mandarin or dialects is a bonus for liaising with site staff.

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Preferred Attributes:

• Meticulous, independent, and able to manage multiple priorities under tight timelines.

• Knowledge of Singapore’s construction safety regulations (WSH Act, LTA, BCA).

• Familiarity with equipment such as mobile cranes, lorry cranes, forklifts, and heavy transport.