Administration Manager

CHUANTANGJI PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A management consulting firm in Singapore is seeking to hire an Office Manager to oversee and improve office operations. The role involves supervising staff, managing budgets, and ensuring compliance with policies. Ideal candidates will possess strong supervisory skills and experience in managing administrative processes. This position provides opportunities for growth and development within the organization.

Qualifications

• Strong supervisory skills with experience in managing staff and operations.
• Ability to develop and implement process improvements.
• Familiarity with budget management and financial oversight.

Responsibilities

• Oversee and streamline office operations.
• Supervise administrative staff and manage resources.
• Ensure compliance with policies and regulations.

Job description

Roles & Responsibilities

Oversees and streamlines office operations by supervising staff, managing budgets and resources, ensuring policy compliance, and coordinating internal processes such as scheduling and supply management.

• Supervising and supporting administrative staff, including hiring, scheduling, training and performance evaluations
• Overseeing the administrative department’s budget and resources
• Coordinating communications, workflows and schedules
• Developing and implementing office policies and procedures to improve workflow and compliance
• Supervising the records management processes and procedures
• Delegating administrative tasks to team members
• Managing the facilities and equipment to create a safe environment
• Ensuring compliance with relevant regulations
• Supervise and train administrative staff
• Delegate tasks and responsibilities to administrative personnel
• Evaluate staff performance and provide guidance and coaching
• Assist in recruiting and hiring new administrative team members

Operations & Efficiency

• Plan, implement, and improve administrative processes and systems
• Manage office supplies and inventory
• Maintain records and databases
• Ensure effective communication within the organization and with external parties

Budget & Financial Oversight

• Assist in developing and managing departmental budgets
• Monitor expenses and advise on cost reduction
• Oversee bookkeeping procedures

Policy & Compliance

• Ensure adherence to company policies, procedures, and regulatory requirements
• Develop and update administrative policies and procedures

Coordination & Support

• Coordinate meetings, events, and appointments
• Act as a liaison between staff, management, and other departments
• Oversee facility maintenance and equipment upkeep
• Manage special projects and track progress