Administration Manager

TECHTIFY PTE. LTD.; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

A leading company in Singapore is seeking an Administrative Manager to oversee daily operations, manage administrative staff and employee dormitories, and ensure compliance with company policies. The ideal candidate will possess strong leadership skills, a relevant degree, and proficiency in English and Chinese, ready to work in a fast-paced, multicultural environment.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 2 years in an administrative or managerial role.
• Proficient in English & Chinese.

Responsibilities

• Oversee daily office and administrative operations.
• Manage employee dormitories and ensure safety and maintenance.
• Handle visa applications for expatriates.

Skills

Leadership

Interpersonal Skills

Management

Proficiency in English

Proficiency in Chinese

Education

Bachelor’s degree in Business Administration

Job description

Key Responsibilities

• Oversee day-to-day office and administrative operations, ensuring smooth functionality.
  Coordinate office activities and operations to ensure efficiency and compliance with company policies.
• Maintain office equipment, supplies, and manage inventory.
• Supervise administrative staff, including performance evaluations, task assignment, and development.
• Oversee the management of employee dormitories, ensuring safety, cleanliness, and proper maintenance. Assign dormitory rooms to employees based on availability and company policies.
  Monitor and manage dormitory supplies and resources.
• Manage the administrative budget, including office and dormitory expenses, ensuring all are within approved limits.
• Handle visa applications for expatriates across various countries (e.g. Malaysia, Taiwan, Japan etc.).
• Be on standby for urgent administrative or dormitory issues during weekends, public holidays (PH), and after office hours. Manage and ensure the availability of staff for OT (overtime) during peak periods.
• Coordinate company events, travel arrangements, and logistics for local and overseas employees.
• Liaise with suppliers and service providers for office and dormitory needs, such as furniture, maintenance, and utilities. Negotiate contracts and maintain relationships with external partners.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum of 2 years of experience in an administrative, managerial, or dormitory management role.
• Proficiency in English & Chinese (spoken and written) in order to liase with Chinese Speaking associates.
• Strong leadership and interpersonal skills, with experience managing teams and facilities.
• Flexibility to work overtime and be on standby during public holidays (PH) as required.
• Experience working in a multilingual or multinational environment.