Administration Manager

A PLUS MANPOWER SERVICES PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in Singapore is seeking an Executive Assistant to provide high-level administrative support to C-level executives. The role involves managing complex schedules, coordinating projects, and ensuring effective communication across various stakeholders. Ideal candidates will possess a Bachelor's degree and at least 5 years of experience in fast-paced environments, with strong project management and organizational skills. This position offers a dynamic work atmosphere and the opportunity to support senior leadership in a multinational setting.

Qualifications

• Minimum 5 years supporting senior executives in fast-paced environments.
• Strong ability to manage complex schedules and priorities independently.
• Experience working with multinational companies preferred.

Responsibilities

• Deliver high-level administrative and secretarial support to C-level executives.
• Coordinate special projects and manage executive-level correspondence.
• Plan and oversee logistics for corporate events and board meetings.

Skills

Project Management

Communication

Organizational Skills

Attention to Detail

Microsoft Office Suite

Education

Bachelor’s degree in Business Management or related discipline

Job description

Responsiblities

• Deliver high-level administrative and secretarial support to C-level executives, including proactive calendar management, meeting scheduling across multiple time zones, and travel arrangement for international business trips.
• Act as a trusted liaison between senior management, board members, key stakeholders, and external partners, ensuring effective and professional communication at all times.
• Prepare, review, and edit executive-level correspondence, reports, presentations, and confidential documents with attention to detail and business acumen.
• Coordinate and manage special projects or initiatives on behalf of the executive team, including follow-up on action items and deadlines.
• Lead and implement process improvements in administrative workflows to drive efficiency and support business growth.
• Plan, organize, and oversee the logistics of corporate events, board meetings, and executive offsites.
• Handle confidential information and sensitive matters with discretion, sound judgment, and a high degree of professionalism.

Requirements

• Bachelor’s degree or above in Business Management, Business Administration, or related discipline.
• At least 5 years of proven experience supporting senior executives or C-suite leaders in a fast-paced environment.
• Demonstrated ability to manage complex schedules and competing priorities independently.
• Strong project management skills and experience in coordinating cross-functional initiatives.
• Excellent verbal and written communication skills, with advanced business writing ability.
• High proficiency in Microsoft Office Suite
• Strong organizational skills, meticulous attention to detail, and the ability to maintain confidentiality at all times.
• Experience working in multinational companies or supporting global teams is preferred.