Administration Executive (Office/ Central) (ID: 672476)

Responsibilities:

• Serve as the first point of contact for associates, customers, vendors, and guests.

• Support employee resource needs, including managing access requests, providing directions and local amenity information, and assisting with parking.

• Ensure front-of-house areas are presentable and that meeting rooms are always ready.

• Manage phone support for the site and regional queues, visitor check-ins, and badge administration.

• Provide support for regional programs and initiatives.

• Drive office services and workplace initiatives to enhance the employee experience.

• Manage logistics including incoming and outgoing parcels.

• Handle associate badge processes, including taking photos and printing/distributing new badges.

• Ensure compliance with health, safety, and environmental policies.

• Monitor the workplace and equipment for optimal functionality.

• Manage ticketing systems, including triage and updates for both local and global queues.

• Coordinate internal communications, building notices, and manage office mailing lists.

• Support office events, cross-functional meetings, and social activities.

• Maintain site information on internal platforms, including contact details, access protocols, and emergency procedures.

• Oversee space management, seating assignments, and workspace setup.

• Collaborate with security teams to ensure adherence to company security standards.

• Support local team leads in completing operational tasks and site-related projects.

Finance:

• Assist with tracking invoices and expenses.

• Create, receive, and manage purchase orders.

• Oversee payments for rent, utilities, and operational costs.

• Manage vendor relationships, including selection, quality control, contract reviews, and serving as the on-site point of contact.

Requirements:

• Bachelor’s Degree in Business Administration and/or related field.

• 5 years of relevant experience in a related capacity.

• Excellent interpersonal and communication skills.

• Highly motivated, independent, and able to work in a fast-paced environment.

• Organized, with strong time management and coordination skills.

• Proficient in Google Workspace and other common business productivity tools.

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

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