Administration Executive - Construction

RECRUIT LYNC PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

Join a leading construction firm as an Operations Administration Executive, leveraging hands-on experience in project coordination, customer interaction, and financial processes. This full-time role offers a competitive salary and opportunities for professional development within a dynamic and supportive team.

Benefits

Competitive Salary & Performance-Based Bonus

Work-Life Balance

Professional Development

Supportive Team Culture

Qualifications

• Experience in the construction industry and ERP systems is an advantage.
• Strong communication, organizational, and multitasking skills desired.

Responsibilities

• Assist the Head of Operations and Administration with daily tasks.
• Coordinate project executions, order processing, and customer issue resolution.
• Prepare tax invoices and perform financial reconciliation.

Skills

Project Coordination

Vendor Management

Financial Reconciliation

Tools

Microsoft Office

ERP systems

Job description

Job Highlights

• Exciting Role in Operations Administration: Join a dynamic team supporting key operational and administrative functions.
• Growth Opportunities: Gain hands-on experience with project execution, customer interaction, and financial reconciliation.
• Contribute to a Leading Company: Work in a well-established and highly reputable firm in the construction industry.

Who They AreThe company is a leading firm in the construction industry, recognized for its commitment to delivering high-quality services and innovative solutions. With a strong presence in the market, the company values collaboration, efficiency, and customer satisfaction, fostering an environment where team members can thrive and grow professionally.

About the RoleIn this role, you will be supporting the Head of Operations and Head of Operations Administration with daily operations and administrative tasks, ensuring smooth project executions and financial processes.

• Position: Operations Administration Executive
• Employment: Full-Time
• Location: Gul Circle, Singapore
• Working Hours: Monday to Thursday, 8:00 AM to 5:30 PM; Friday, 8:00 AM to 4:30 PM
• Salary Range: SGD $2,800 to $3,000 (depending on experience and qualifications)
• Bonus Rewards: Variable bonus based on company and individual performance
• Career Growth: Opportunities to enhance your skills in ERP systems, financial reconciliation, and project coordination.

What You’ll Be Doing

• Assist the Head of Operations and Head of Operations Administration with daily operational and administrative tasks
• Coordinate with Operations and Sales & Marketing Departments on project executions, including order processing, delivery arrangements, and customer issue resolution
• Prepare and submit tax invoices, progress claims, and statements of accounts to customers, ensuring timely follow-up on receivables
• Liaise with vendors to verify invoices before submitting them to the Accounts Department for payment processing
• Perform asset, inventory, and financial reconciliation with Accounts, generating monthly reports for Management
• Use ERP systems to support daily tasks and assist with system improvements
• Ensure compliance with company policies, government regulations, and ISO standards
• Maintain historical records for annual accounting and ISO audits

What They’re Looking For

• Experience: Experience in the construction industry and with ERP systems is an advantage
• Preferred Skills: Proficient in Microsoft Office tools; strong communication, organizational, and multitasking skills

Key Skills & Expertise

• Project Coordination
• Vendor Management
• Financial Reconciliation

What’s In It For You

• Competitive Salary & Performance-Based Bonus: Enjoy a competitive salary with additional performance-based bonuses tied to both company and individual performance
• Work-Life Balance: Structured working hours that promote a healthy work-life balance
• Professional Development: Gain hands-on experience with ERP systems and develop skills for professional growth
• Supportive Team Culture: Be part of a collaborative and supportive team that encourages teamwork and innovation

Recruit Lync Pte Ltd | EA License Number: 22C1000

Poon Weng Teik | EA Personnel License: R1657737