ADMINISTRATION ASSISTANT (HOSPITAL OPERATIONS)

Kwong Wai Shiu Hospital; Singapore; On-site; SGD 35,000 - 50,000; Full time

Job summary

A leading healthcare provider in Singapore is seeking an experienced administrative support staff to provide secretarial assistance to the Director of Hospital Operations. The ideal candidate should have at least 3 years of administrative experience, preferably within healthcare, and be proficient in MS Office applications. The position offers a 5-day workweek and generous leave benefits.

Benefits

14 days Annual Leave

2 days Family Care Leave

Medical and Dental benefits

AWS, Corporate and Performance bonus

Qualifications

• At least 3 years of admin experience, preferably in healthcare.
• Must be meticulous and organized.
• Able to work independently and as part of a team.

Responsibilities

• Provide secretarial support to the Director of Hospital Operations.
• Order, track, and replenish office supplies.
• Manage the department budget and contracts.

Skills

Proficient in MS Office applications

Strong interpersonal skills

Organized and meticulous

Communication skills

Ability to multi-task

Education

Diploma / Higher Nitec / Certificate in Office Admin

Job description

Responsibilities

• Provide secretarial support to the Director of Hospital Operations, including managing the calendar, scheduling meetings, preparing presentation slides, and taking minutes.

• Provide administrative support to other departments under the division, including filing, consolidating of monthly reports, and handling tasks assigned by management.

• Order, track, and replenish office supplies.

• Managing HO budget.

• Maintain contracts and HO Assets.

• Handle meeting room and facility bookings for internal and external use.

• Coordination with other HO departments.

• Support general office operations and assist with ad hoc projects and tasks assigned.

Requirements

• Diploma / Higher Nitec / Certificate in Office Admin or related field.

• At least 3 years of admin experience, preferably in healthcare

• Proficient in MS Office applications.

• Meticulous and organized.

• Possess strong interpersonal, presentation and communication skills.

• Able to multi-task, organize and prioritize workload.

• A strong team player.

• Able to work independently.

Working hour

• 5 days’ workweek (Monday to Friday).

Benefit

• 14 days Annual Leave

• 2 days Family Care Leave

• Medical and Dental benefit

• AWS, Corporate and Performance bonus