Administration Assistant/Executive

Entrust Public Accounting Corporation; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A public accounting firm in Singapore is looking for an Administrative Officer to handle phone calls, manage office supplies, and ensure facility maintenance. Candidates should possess strong interpersonal skills, attention to detail, and be able to work independently. This role requires a pleasant personality and the ability to multitask effectively. Join this dynamic team to support various administrative tasks.

Qualifications

• Good interpersonal and communication skills.
• Good computer skills.
• Possess initiative and a pleasant personality.
• Detailed oriented with strong analytical skills.
• Meticulous attention to detail and ability to multi-task.
• Independent and self-motivated.

Responsibilities

• Answering phone calls and administrative duties.
• Manage incoming and outgoing mail including courier requests.
• Management of pantry supplies and office consumables.
• Leading maintenance of office facilities.
• Assist in staff training and development activities.
• Conduct Client due diligence (CDD) procedures.
• Data entry and verification of data.
• Other administrative duties required by Management.

Skills

Interpersonal skills

Computer skills

Attention to detail

Analytical skills

Teamwork

Job description

Job Description:

• Answering phone calls and some administrative duties
• Distribute and manage incoming and outgoing mail including arranging courier requests
• Management of pantry supplies, office consumables, ordering, monitoring, and replenishing all supplies
• Leading and maintenance of all office facilities including but not limited to photocopiers, lighting, aircon, security, pantry equipment, carpet cleaning, office cleanliness and etc
• Assist in staff training and development activities
• Conduct Client due diligence (CDD) procedures and record documentation
• Data entry and verification of data.
• Other administrative duties required by the Company’s Management

Job requirement:

• Good interpersonal and communication skills
• Good computer skills
• Possess initiative, pleasant personality and able to work as a team member
• Detailed oriented, analytical, and able to serve with passion
• Meticulous attention to fine detail and able to work to tight deadlines and multi-tasking
• Independent and self-motivated
• Ability to organize and prioritize work with minimum supervision