Administration Assistant

Leucadia Asset Management; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading financial services firm in Singapore is seeking an experienced Administrative Support professional to assist senior management. The role involves managing schedules, coordinating travel, and providing comprehensive administrative support to ensure operational efficiency. Ideal candidates will possess strong organizational skills, excellent communication abilities, and a background in financial services, particularly investment banking.

Qualifications

• 3+ years of experience in an administrative role supporting senior management.
• Experience in financial services, preferably in investment banking.
• Ability to work independently and manage multiple projects.

Responsibilities

• Manage scheduling and logistics for senior executives.
• Coordinate travel arrangements and manage expenses.
• Provide administrative support including document preparation and communication management.

Skills

Communication

Organizational Skills

Problem Solving

Time Management

Confidentiality

Tools

Office Productivity Tools

Job description

Objectives of this role

Provide support to the regional Leucadia Asset Management team, as directed, to ensure that operations and administration run efficiently.

This is a position of trust that requires emotional intelligence, excellent judgement, high levels of personal integrity and discretion. The successful candidate will apply a sound knowledge of working within the financial services industry, operation requirements, procedures, and guidelines to support the regional asset management team.

The ideal candidate for the role will be an excellent communicator with strong organizational and coordination skills, demonstrated ability to build productive working relationships and be an agile and practical problem solver.

Responsibilities

• Manage professional and personal scheduling for Regional Seniors within Leucadia Asset Management, including agendas, mail, email, phone calls, client management, and other company logistics
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals, adhering to the Travel and Expenses policies
• Actively manage the expenses for the team using the Concur system ensuring expenses are submitted and processed in a timely manner
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing system and contacts database
• Performing 'front of office' support functions, including meeting room set up, greeting visitors, and receiving and responding to phone calls, emails, and general correspondence
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site
• Preparing briefs, reports, minutes and other correspondence
• Answering phones, screening calls and directing to the appropriate person or department
• Booking meeting rooms and ordering breakfast and lunches for meetings
• Creating presentations as required
• Plan and orchestrate work to ensure that the Leucadia team priorities are met, organizational goals are achieved, and best practices are upheld

Required skills and qualifications

• 3 or more years of experience in an administrative role reporting directly to senior management
• Experience in working in financial services, preference given to candidates with experience working within an investment banking firm
• Displaying initiative and applying sound judgment in providing executive and administrative assistance to senior executives
• Ability to work independently and problem solve how to get things done / where to find relevant information
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees