Administration Assistant

A4 Facility & Maintenance; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A4 Facility & Maintenance is seeking a proactive Administrative Assistant for its headquarters. This role involves managing day-to-day office operations, front desk duties, and providing essential support to the operations team. The ideal candidate has strong organizational skills, good communication abilities, and is proficient in Microsoft Office.

Qualifications

• Strong organizational and multitasking abilities with keen attention to detail.
• Good communication and interpersonal skills.
• Able to work independently with minimal supervision.

Responsibilities

• Oversee daily office operations and manage front desk duties.
• Maintain supplies and provide general administrative support.
• Handle ad hoc tasks as assigned.

Skills

Organizational abilities

Multitasking

Communication skills

Interpersonal skills

Initiative

Education

Proficiency in Microsoft Office

Job description

We are looking for a proactive and well-organized Adminstrative Assistant for our HQ to manage the day-to-day administrative support functions of our office.

Oversee daily office operations, ensuring a clean, organized, and efficient work environment.
Manage front desk duties including guest reception, call handling, and mail/courier dispatch and receipt.
Maintain and replenish office and pantry supplies, ensuring inventory levels are well-monitored and stocked.
Provide general administrative support for the operations team and handle ad hoc tasks as assigned to ensure seamless administrative operations.

What we’re looking for someone who’s:
Strong organizational and multitasking abilities with keen attention to detail.
Good communication and interpersonal skills to liaise effectively with vendors and internal teams.
Able to work independently with minimal supervision and take initiative in resolving issues.
Proficient in Microsoft Office (Word, Excel, PowerPoint).