Administration, Accounts and Operations Executive

Luxury Careers Pte. Ltd.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading luxury bridal boutique in Singapore is seeking an Administration, Account and Operations Executive. This role involves overseeing financial administration, scheduling, vendor management, and operational workflows, ensuring a seamless and personalised experience for clients. The ideal candidate will have a strong background in luxury retail with exceptional organisational and communication skills.

Qualifications

• Minimum 3 years in administrative and/or operational roles, ideally luxury retail.
• Experience in bookkeeping preferred, knowledge of accounting software is a plus.
• Solid understanding of inventory management systems.

Responsibilities

• Maintain accurate financial records through daily bookkeeping.
• Coordinate daily workflow and manage gown alterations.
• Oversee vendor relationships and shipping arrangements.

Skills

Organisational skills

Multitasking

Attention to detail

Strong communication

Interpersonal skills

Tools

Accounting software

Job description

Job Purpose:

Our client is a distinguished luxury bridal boutique, celebrated for offering a thoughtfully curated collection of exquisite bridal gowns for rental. Committed to delivering a seamless and highly personalised experience to every bride, they are seeking a dedicated and detail-oriented Administration, Account and Operations executive to ensure the smooth and efficient execution of daily business activities.

Key Responsibilities:

Financial Administration & Bookkeeping:

• Maintain accurate, up-to-date financial records through consistent daily bookkeeping practices.

• Manage client payment collections and ensure prompt issuance of invoices.

• Review and verify vendor invoices for accuracy and process payments in a timely manner.

• Prepare detailed monthly financial reports and cash flow statements for management review.

• Monitor and reconcile financial transactions and bank account activity regularly.

Operational Workflow Coordination:

• Schedule and oversee the daily workflow of seamstresses to ensure timely gown alterations and preparation.

• Ensure gowns are altered and delivered on time, consistently meeting or exceeding client expectations.

Shipping & Logistics Management:

• Coordinate international shipping arrangements for bridal gowns to ensure timely, reliable, and cost-efficient deliveries.

• Manage all necessary customs and shipping documentation to prevent delays or disruptions.

Vendor Management:

• Supervise third-party dry-cleaning vendors to maintain service quality and optimise costs.

• Foster and maintain strong relationships with vendors to ensure consistent performance and support.

Inventory Control:

• Monitor and manage inventory levels of bridal gowns and accessories.

• Implement inventory control measures to minimise shrinkage and ensure the availability of essential items.

Scheduling & Client Coordination:

• Organise and manage schedules for gown fittings, alterations, and collections.

• Communicate clearly with clients and internal teams to ensure a smooth and coordinated scheduling process.

Key Requirements:

• Minimum 3 years of experience in administrative and/or operational roles, preferably within luxury retail or bridal services.

• Exceptional organisational skills with the ability to multitask and maintain high attention to detail.

• Prior experience in bookkeeping, with familiarity in accounting software considered an advantage.

• Demonstrated ability to manage vendor relationships and conduct effective negotiations.

• Solid understanding of inventory management systems and related processes.

• Strong communication and interpersonal skills, with a client-focused mindset.

• Capable of working independently and collaboratively in a dynamic, fast-paced environment.

• Solutions-oriented mindset with the ability to proactively manage operational challenges.

How to Apply:

If you're interested in applying for this role, please submit your detailed resume in MS Word format to [e-mail].

EA Personnel : R24124899

EA Licence : 22C1376