Admin Superintendent (Production)

Job Description

1. Support to Production / Project Management Team.
2. Oversees and provides guidance to Production Admins/Clerks to ensure that their stated duties and responsibilities are carried out diligently.
3. Monitors production staff movement.
4. Manage and maintain Production Admin budget.
5. Provides guidance to respective HODs on their Department Budget and other staff of the common standard flow charts to follow.
6. Administer in following up the changes in Production operational guidelines.
7. Creating and maintaining office systems.
8. Arranging internal meeting monthly for Prod Admin.
9. Liaising with other staff in various departments regarding production staff concerns.
10. Monitoring consumption of stationery and pantry supplies.
11. Daily monitoring of staff attendance (i.e. emergency leave, MC etc.).
12. Attends and prepares minutes of meeting for Weekly Operation Meeting and other meetings as and when required.
13. Updates and follow up of Staff allocation and Worker Allocation monthly submission to Payroll and Finance dept.
14. Drafting of correspondence letter and issuance to Sub-contractors (i.e. missing men not reported to yard etc.).
15. Consolidation and follow up of yearly Department Budget Proposal.
16. Preparation, consolidation, and monthly dissemination of SRM Duty Roster, Department Duty Roster, MTB Speaker Roster.
17. Updates of Department Internal and Project Weekly Meeting Schedule.
18. Updates of Production Organization Chart and consolidation of Department Organization Chart as and when required.
19. Staff’s matters (resolving complaints / feedbacks, resign, transfer status/update and check training/course status).

Job Qualification

1. Degree / Diploma in Business Administration or equivalent.
2. Minimum 5 years’ experience as Production Administrator in Marine or Oil & Gas Industry.
3. With good organizational, communication, planning, project management, bookkeeping and time management skills.
4. Able to perform minutes writing and other writing skills.
5. Well versed with MS office application.