Admin Specialist / Receptionist

Job Responsibilities:

The incumbent would be required to provide full spectrum of administrative support for the Asia-Pacific Division of GenScript.

• Provide general administrative support and coordinate office activities and operations to ensure efficient company operation
• Serve as the receptionist for the APAC office and production laboratory, handling phone calls and managing correspondence such as emails, letters, and packages
• Manage visitor registration, tracking, and record-keeping
• Support meetings by scheduling, preparing meeting rooms, setting up equipment, and taking minutes for effective coordination and execution
• Assist with business travel arrangements and negotiate corporate rates for employees
• Ensure the proper function of office facilities and equipment
• Procure and distribute office supplies, coordinate with vendors, and monitor inventory for regular replenishment
• Lease, maintain, and coordinate company dorms, manage rental agreements, and provide local services
• Maintain accurate company records and assist with financial processes and reimbursement procedures
• Organize and prepare company activities and ensure smooth deliveries for internal and external admin projects
• Streamline and optimize operational processes for efficiency, consistency, and compliance
• Communicate and collaborate closely with inter-departments, including department heads and management
• Provide backup support to other departments and teams whenever necessary
• Any other projects and adhoc duties as assigned

Job Qualifications:

• Strong sense of teamwork and service orientation
• Attention to detail and good problem-solving skills
• Excellent time management skills and ability to prioritize work
• Ability to multi-task, work under pressure, meet deadlines, and thrive in a fast-paced work environment
• Self-driven individual and able to work independently with minimal supervision
• Excellent verbal and written communication skills in English and Chinese (as this role works closely with internal customers in China)
• Proficiency in Microsoft Office Suite (Word, Excel, PPT), prior experience in SAP or any ERP system is an added advantage