Admin & Safety Officer, MedTech Catapult

Agency for Science, Technology and Research (A*STAR); Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Associate to support the MedTech Catapult's mission of accelerating high-potential projects. This role involves providing essential administrative and logistical support, including calendar management, vendor liaison, and maintaining quality documentation. The ideal candidate will possess strong communication and interpersonal skills, along with proficiency in key software tools. Join a dynamic team that thrives on innovation and collaboration, and contribute to impactful projects in the medical technology sector. This is a fantastic opportunity to grow in a supportive environment while making a significant difference in the field.

Qualifications

• 2-3 years of relevant working experience preferred.
• Diploma in marketing and communications is a must.

Responsibilities

• Provide administrative support including scheduling and vendor management.
• Assist in marketing activities and maintain quality documentation.

Skills

Communication Skills

Interpersonal Skills

Computer Skills

Vendor Management

Education

Diploma in Marketing and Communications

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

MS Teams

Zoom

Webex

Job description

The MedTech Catapult has a dedicated objective of curating and accelerating the development of high potential MedTech projects through an in-house product engineering unit. The objectives of the Programme Office are to develop strategies and seed partnerships to support Catapult activities. The Associate will report to the Senior Assistant Director, Programme & Grant Operations at MedTech Catapult.

Industry

Medical Devices, Life Science Instrumentation, Hardware product systems

Employment Type, Location

Full-time, Singapore

Job Function and Seniority Level

Associate

Job Responsibilities

• Provide secretarial, administrative, and logistical support (e.g. meeting scheduling, material collation, venue setup, claims, payments etc.)
• Assist with calendar management and scheduling for the Programme Director, Lead of Programmes, Lead of R&D, Deputy Product Director, and key meetings of the MedTech Catapult Programme Office, including Steering Committee and Project Evaluation Committee meetings.
• Vendor management, including liaison with vendors for quotations, procurement, invoicing, and processing payments for external consultants and advisors.
• Support basic marketing and administrative activities, including email communications for key events, meetings, and ecosystem engagement.
• Assist in trip planning and management.
• Liaise with various internal and corporate departments to handle administrative requests and queries.
• Assist in knowledge management through housekeeping, documentation archiving, and maintaining office inventory.
• Support quality documentation activities, including maintaining, updating, and organising quality-related documents and records.
• Provide support for laboratory safety, including assisting in the preparation, maintenance, and archiving of lab safety documentation and related administrative tasks.
• Manage office inventory and facilities, and support other operational activities of the Programme Office as required.

Requirements

• Diploma, preferably in marketing and communications
• 2-3 years of relevant working experience would be preferred
• Competent in computer skills (especially Word, MS Excel, Outlook)
• Proficient in online meeting platforms such as MS Teams, Zoom, Webex
• Possesses good communication and interpersonal skills