Admin/Receptionist (Office Support/Front Desk, $4.5K) (ID: 689951)

PERSOL; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A corporate service provider in Singapore is looking for an Office Administrator to oversee daily operations, greet clients, and manage supplies and communications. Candidates should have a diploma and 1-2 years of relevant experience, along with proficiency in Microsoft Office. Strong customer service and communication skills are essential. This role involves maintaining a professional atmosphere and supporting administrative tasks, making it ideal for organized individuals with a keen sense of service.

Qualifications

• 1 to 2 years of relevant working experience preferred.
• Proficient in Microsoft Office applications.
• Professional, presentable, and capable of maintaining confidentiality.

Responsibilities

• Oversee the smooth running of the office environment daily.
• Greet and direct visitors, clients, and guests.
• Manage the main telephone line and handle email inquiries.
• Maintain visitor logs and issue access passes.
• Handle incoming and outgoing mail and packages.
• Support administrative tasks like filing and photocopying.
• Coordinate office maintenance and repairs.
• Manage office supplies inventory and place orders.
• Organize and maintain files and records.
• Facilitate logistics for new employees and company events.
• Serve refreshments to guests as required.

Skills

Customer service

Communication skills

Microsoft Office

Education

Diploma

Job description

Responsibilities

• Oversee the smooth and efficient running of the office environment on a daily basis.
• Greet and direct visitors, clients, and guests, fostering a professional and friendly atmosphere.
• Provide reception coverage during lunch breaks and in the absence of the receptionist due to leave or training.
• Manage the main telephone line, screening and forwarding calls, and handling general email inquiries.
• Maintain visitor logs and issue temporary access passes for cleaning staff.
• Handle all incoming and outgoing mail, packages, and courier services, including logging deliveries and arranging pickups.
• Assist in booking meeting rooms and ensuring they are tidy and well-stocked with necessary supplies.
• Support administrative tasks such as filing, photocopying, scanning, and preparing reports for printing.
• Coordinate and supervise office maintenance and repairs to ensure all facilities are in good working condition.
• Manage the inventory of office supplies, equipment, and consumables, placing orders to maintain stock levels.
• Process invoices related to mail, procurement, and other purchases.
• Oversee the operation of office equipment, ensuring supplies for copiers are replenished daily.
• Organize and maintain both digital and physical files and records systematically.
• Coordinate logistics for deliveries and company events to support organizational needs.
• Facilitate logistics for new employees, ensuring their workspace is prepared and equipped.
• Serve refreshments to guests as required.
• Perform other ad-hoc tasks as necessary to support the team.

Requirements

• Diploma with 1 to 2 years of relevant working experience is preferred.
• Proficient in Microsoft Office applications.
• Professional, presentable, and capable of maintaining confidentiality.
• Strong customer service and communication skills.
• Ability to handle tasks with discretion and professionalism.

Interested candidates who wish to apply for the advertised position,pleaseclickon “Apply”. We regret that only shortlisted candidates will be notified.