Admin / Operations Executive (Healthcare | Operations)

GMP Group HQ; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading recruitment services firm in Singapore is looking for an Administrative Officer to manage daily tasks, reporting, and HR support. The ideal candidate will have a diploma or degree in business administration and 3-5 years of relevant experience, with an advantage for those from a healthcare background. This role requires strong organizational skills and confidentiality.

Qualifications

• 3-5 years of working experience in administrative functions.
• Experience in healthcare or a relevant environment is an advantage.

Responsibilities

• Manage daily administrative tasks including correspondence and filing.
• Prepare and submit monthly department reports ensuring KPI dashboards are updated.
• Coordinate recruitment logistics and manage staff records.

Skills

Office Administration

Data Management

Event Coordination

Confidentiality

Education

Diploma or Degree in Business Administration

Job description

Primary Responsibilities (80%)

• Office Administration: Manage daily administrative tasks including correspondence, filing, mail, supplies, and equipment maintenance. Handle meeting room bookings.
• Data Management & Reporting: Prepare and submit monthly department reports (e.g., waiting time, medication errors, balanced scorecard), ensuring KPI dashboards are updated and developed as needed.
• HR & Personnel Support: Coordinate recruitment logistics, conduct competency test invigilation, manage staff records, schedule engagement sessions, and process payment requests.
• Document Control: Ensure timely updates of department policies (HAP, SOP, PM, HI registers) and authorized signature forms.
• Information & Reporting Support: Compile data for management, coordinate new staff orientations, and assist with submissions to other departments (e.g., awards).
• Meeting & Publication Support: Aid the senior assistant manager with meeting materials and contribute to department and hospital publications.

Secondary Responsibilities (20%)

• Event Coordination: Organize departmental functions and manage gift collections/distributions.
• Competency Test Coordination: Oversee the annual pharmacists' competency test, including room booking, invigilation, marking, and results dissemination.
• External Visitor Coordination: Arrange visits by external parties.
• Leave Coverage: Act as a backup for the senior assistant manager when they are on leave.
• Confidentiality: Maintain strict confidentiality of all information.
• Ad-hoc Support: Provide general administrative assistance as needed.

Requirements

• Diploma or Degree in business administration or relevant field
• 3-5 years of working experience in providing administrative functions
• Experience in healthcare or relevant environment will be an added advantage

We regret that only shortlisted candidates will be notified.

GMP Recruitment Services (S) Pte Ltd | EA License: 09C3051 | EA Personnel: Arcus Ang | Registration No: R1985843

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives.

By applying for this role, you consent to GMP Recruitment Services (S) Pte Ltd’s PDPA and e2i’s PDPA.