Admin Officer (Aka Projects and Leasing Coordinator)

Polar Puffs & Cakes Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in the food and beverage sector is looking for a Tenancy and Operations Administrator. The successful candidate will manage meetings, liaise with mall management, and monitor rental agreements. This role requires a diploma and prior experience in a related field, with a focus on independent work and a positive attitude.

Qualifications

• Diploma Holder required.
• Preferably 2 years' experience in a related industry.
• Able to work independently and resilient to job challenges.

Responsibilities

• Coordinate and schedule meetings and site visits.
• Manage emails and phone enquiries, liaising with Mall’s management.
• Keep track of lease agreements and monitor licensing.

Skills

Independent Work

Positive Work Attitude

Resilience

Education

Diploma Holder

Tools

M365

Job description

Job Description:

• Coordinate and schedule meetings and site visits

• Attend to meeting and minutes taking

• Manage and respond to emails and phone enquiries

• Liaise with Mall’s Management/Hospital’s Management for tenancy renewal meet-up, reinstatement and any other matters relating to tenancy and operations/outlets issues

• Keep track of lease renewal and update leasing database regularly and to maintain with strict confidentiality

• To update Finance of any rates

• Keep track of the Letter of Offer and Lease Agreement and to arrange for Directors’ signatures and ensure timely submission of documents.

• Monitor SESAMI, ARIBA portals and other portals for leasing opportunity

• Generate Purchase Requisition / CAPEX for approval and submission by using computerized software M365

• Assist with claims for Maintenance Team

• Monitor of Project and maintenance department invoices

• Coordinate all SFA, Singapore Power, Electricity applications/terminations/renewal

• Maintain proper records of all tenancy documents, drawings for renovation and reinstatement works

• Liaise with Pest Control Company, grease trap/floor trap company to service Polar Café and outlets for pest preventions

• Monitor SFA licenses – take note of the expiry dates and issuance of new license

• Attend to Retail Operations, Area Managers complain on outlet issues

• Attend to IT team enquiry on submission of documents to LL

• Update renovation status and consolidate all invoices pertaining to renovation and purchases of fixed assets

• Arrange for air con servicing for outlets, Progen Office in the absence of Project Team

• Work closely with Maintenance Team on maintenance routine

• Follow up with vendors on quotations, job orders, contractors.
  

Job Requirements:

• Diploma Holder

• Preferably 2 years' experience in related industry

• Able to work independently without constant supervision

• Possess positive work attitude, drive and resilience to meet job challenges