Admin Officer

Canon Singapore Pte Ltd; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading company in the imaging industry is seeking an individual for purchasing and administrative roles. The position involves managing vendors, processing orders, and providing after-sales support. Candidates should possess a diploma, strong analytical and communication skills, and be proficient in Excel. This opportunity promises a dynamic environment fostering teamwork and independent work.

Qualifications

• Minimum Diploma holder.
• Possess strong communication and interpersonal skills.
• Strong analytical and problem-solving skills.
• Good proficiency in Excel and technology-savvy.

Responsibilities

• Management of quotations and issuance of purchase orders.
• Processing of vendor invoices and tracking payments.
• Support in administrative tasks like hotel booking and travel arrangements.

Skills

Communication

Interpersonal Skills

Analytical Skills

Problem-Solving Skills

Excel

Education

Diploma

Job description

Purchasing

· Management of quotations.

· Issuance and tracking of purchase order.

· Processing of vendor invoices

After Sales Support

· Customer and vendor registration

· Issuance of invoices/Sales Orders.

· Tracking of payment made.

· Management of account receivables.

· Shipping and mailing arrangement.

· Follow up on customers and /or vendors enquiries and requests via email.

Assets management

· Conduct cycle counts for on-hand stock and Fixed assets.

Administrative Support

· Hotel Booking and travel arrangement.

· Render support to Marketing Department.

Data Management

· Update and manage day to day transactions.

· Updating and management of customers & vendors information.

· Identify underperforming segments and recommend solutions for improving performance / quality.

· Conduct continuous improvement of Sales activities.

· Liaison with internal stakeholders to ensure smooth business operation.

Requirement

· Minimum Diploma holder

· Possess strong communication and interpersonal skill

· Strong analytical and problem-solving skill

· Good proficiency in Excel skill and technology savvy.

· Able to work independently as well as within a team.