Admin Officer

Singapore Women's Association (Persatuan Wanita Singapura); Serangoon Garden Circus; On-site; SGD 20,000 - 60,000; Part time

Job summary

A leading organization in Singapore is seeking a part-time Admin Officer to provide essential administrative support. This role requires maintaining records, processing invoices, and assisting in community projects. Candidates must possess a diploma and have strong communication skills, with a willingness to work outside typical hours.

Qualifications

• Experience in administrative roles is essential.
• Proficiency in MS Office is required.
• Willingness to work on non-working hours for events.

Responsibilities

• Assist in maintaining records and preparing reports.
• Process mail and invoices for payments.
• Coordinate community projects and events.

Skills

Communication

Interpersonal Skills

Independent Working

Adaptability

Education

Diploma or equivalent

Tools

MS Office

Job description

Job Title: Admin Officer

Reports to: Executive Director of Singapore Women’s Association

Job Description: We are looking for part time Admin Officer. The Admin Officer will be responsible for providing administrative support to ensure efficient operation of the SWA. Working hours is 21 hours per week.

Key Responsibilities:

1. Record Keeping: Assist in maintaining records, including reports, inventories, requisitions, etc., necessary for the operation of SWA.
2. Mail Processing: Process incoming mails/emails and assist in the preparation of reports and correspondences using database and Microsoft Word.
3. Invoice and Payment Processing: Prepare Payment Vouchers, issue Receipts, process payments and file accounting documents and records.
4. File and Record Maintenance: Maintain files and records in accordance with established rules, laws, and regulations.
5. Community Projects and Events: Assist in the implementation and coordination of SWA’s community projects and events planning. Assist in procuring office supplies and sundries items for office/events.
6. Clerical Duties: Perform clerical duties as assigned and/or as needed.

Required Qualifications:

1. Education: Diploma or equivalent
2. Experience: experience as an administrative executive or similar roles
3. Technical Skills: Proficiency in MS Office
4. Excellent communications and interpersonal skills
5. Strong independent working ability, keen to learn and adapt to new technologies, with a positive learning attitude
6. Willing to work on non-working hours and days to attend board meetings and major events.