ADMIN MANAGER/PERSONAL ASSISTANT

Private Advertiser; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company is searching for a highly organised Admin Manager / Personal Assistant to provide essential administrative support to its executives in Singapore. The role includes managing schedules, overseeing office operations, and maintaining documentation. The ideal candidate will have a diploma or degree, strong communication skills, and the ability to multitask effectively in a fast-paced environment.

Qualifications

• Minimum of 2-3 years of relevant experience in a similar role.
• Proficiency in Microsoft Office Suite and office management tools.
• Possession of a valid Class 3 driving license is preferred.

Responsibilities

• Provide comprehensive administrative support and manage executives' schedules.
• Oversee daily office operations and coordinate meetings.
• Manage office documentation and handle expense claims.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Problem-solving

Bilingual communication

Education

Diploma or Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Job description

About the role

STAR 360' is seeking a highly organised and efficient Admin Manager /Personal Assistant to provide vital administrative support to our team.

What you'll be doing

• Providing comprehensive administrative support to senior executives, including managing calendars and handling correspondence.

• Manage and coordinate the GCEO’s schedule, including meetings, appointments, and travel arrangements, including flights, accommodation, visas, and itineraries for the GCEO and other executives/staff.

• Handle sensitive and confidential information with the utmost discretion and integrity.

• Overseeing office operations, liaising with external service providers

• Assisting with the preparation of presentations, reports, and other documents

• Coordinating and arranging team meetings with external counterparts

• Handling a variety of ad-hoc tasks and projects as required

  Administrative Support

• Maintain and manage office documentation, filing systems, and records.

• Process expense claims, invoices, and various administrative paperwork accurately and on time.

• Liaise with IT and facilities teams to ensure proper office maintenance and timely technical support.

  Office Management

• Oversee daily office operations, including answering calls and emails, preparing documents, and handling general administrative tasks.

• Manage inventory of office supplies, ensure maintenance of equipment, and handle relationships with external vendors.

• Organize and support office functions, including meetings, team activities, and internal events.

• Willing to serve beverages to external parties for attending in house meeting

  What we're looking for

• Qualifications & Skills Required:

  • Diploma or Bachelor's degree in Business Administration, Management, or a related field.

  • Minimum of 2-3 years of relevant experience in a similar role.

  • Strong organizational and time management skills, with the ability to multitask effectively.

  • Excellent verbal and written communication skills.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office management tools.

  • Ability to perform well under pressure in a dynamic and fast-paced environment.

  • High level of professionalism, confidentiality, and discretion.

  • Proactive with strong problem-solving and initiative-taking abilities.

  • Possession of a valid Class 3 driving license (preferred).

  • Bilingual in English and Mandarin, to effectively communicate with overseas counterparts.