Admin Manager and Claims Officer

MSK HR SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading HR solutions company in Singapore is seeking an Admin Manager who will ensure efficient administrative operations. The ideal candidate will utilize their civil engineering background to oversee claims management and financial records, manage site administration, and utilize AutoCAD for drafting technical documents. Leadership and organizational skills are essential for developing administrative staff and optimizing productivity.

Qualifications

• Experience in claims management and negotiating disputes.
• Strong understanding of financial regulations and project budgeting.
• Ability to manage logistics and documentation for construction sites.
• Proficiency in AutoCAD for technical drawings.
• Skills in leading and developing administrative staff.

Responsibilities

• Implement policies to ensure administrative efficiency.
• Manage resources effectively and generate performance reports.
• Oversee the claims process ensuring accuracy and compliance.
• Coordinate site administration including permits and utilities.
• Lead administrative staff and enhance team performance.

Skills

Claims Management

Financial Record-Keeping

Site Administration

AutoCAD Drafting

Staff Management

Education

B.E. Civil Engineering

Tools

AutoCAD

Job description

Core Responsibilities:

At their core, this Admin Manager ensures the efficient functioning of administrative operations. They implement policies and procedures to maintain consistency and compliance, manage resources like personnel and supplies to optimize productivity, and generate reports on administrative performance and expenses for strategic insights. Vendor management is also key, ensuring cost-effective procurement and reliable services. Finally, they are meticulous with record keeping, maintaining vital company documents with precision.

Specialized Contributions:

Their civil engineering background profoundly enhances their specific responsibilities:

• Claims Management: They oversee the entire claims process, from meticulous documentation gathering (contracts, site reports, photos) to analyzing the technical merits of claims. Their engineering insight is crucial for understanding construction processes, allowing them to negotiate and resolve disputes effectively, often liaising with legal teams.
• Accounts Oversight: While not an accountant, they ensure accurate financial record-keeping related to projects and claims. They monitor budgets, process invoices, and reconcile accounts, providing essential financial reports and ensuring compliance with financial regulations.
• Site Administration: They manage the administrative backbone of construction sites. This includes logistics support (setting up offices, utilities), coordinating permits and licenses, and ensuring thorough site documentation (daily reports, safety records). Their engineering knowledge helps them understand site operations and needs.
• AutoCAD Drafting: Directly utilizing their engineering skills, they create, modify, and manage technical drawings using AutoCAD. This could involve site layouts, as-built drawings, or specific details to support claims, ensuring technical accuracy and proper document control.
• Staff Management: They lead and supervise administrative staff, including junior drafters. This involves performance management, setting goals, providing feedback, and supporting professional development, fostering a productive and cohesive team.

The Value of Engineering Acumen:

The B.E. Civil Engineering degree provides a crucial technical foundation. It grants them a deep understanding of construction processes, problem-solving abilities, and an eye for detail. This technical insight enables them to interpret complex claims, provide informed administrative support for site operations, produce accurate technical drawings, and effectively communicate with technical teams, making them an indispensable link between project execution and administrative excellence.