Admin & HR Executive

ALLIANCE BUILDER PTE. LTD.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading company in the construction industry seeks an Administrative Assistant to manage various administrative tasks. The role involves liaising with suppliers, handling invoices, supporting recruitment efforts, and assisting the accountant. This position requires at least a diploma and relevant experience, with strong communication and problem-solving skills.

Qualifications

• Minimum Diploma Level and above.
• Min 2 to 3 years of working experience in related field.
• Excellent problem-solving skills.
• Mature with good interpersonal and communication skills.

Responsibilities

• Responsibility for all administrative tasks.
• Sourcing and liaising with suppliers for purchase orders.
• Matching invoices with supporting documents.
• Assisting in staff recruitment and work permit applications.

Skills

Problem-solving skills

Interpersonal skills

Communication skills

Team player

Education

Diploma

Job description

Responsibilities:

• Responsibility for all administrative tasks.
• Sourcing and request quotation from supplier based on approved Purchase Request, issue purchase order to supplier and liaise with supplier on delivery.
• Matching and data entry of supplier’s invoices with supporting documents such as PO, DO or service report.
• Verify project team cash claim and supporting document before proceed for payment approval.
• Monitor and update record for company assets.
• Assist in staff recruitment, work permit application, training application and etc.
• Assist accountant with accounts receivables and payables, tracking of invoices and payments.

Requirements:

• Minimum Diploma Level and above.
• Min 2 to 3 years of working experience in related field.
• Excellent problem-solving skills, good team player and able to meet tight deadlines.
• Mature with good interpersonal and communication skills.