Admin-HR Assistant Executive

INDIA INTERNATIONAL INSURANCE PTE LTD; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A financial services company in Singapore is seeking an HR & Admin Officer to oversee recruitment, manage office supplies and coordinate company events. The ideal candidate should hold a diploma, be detail-oriented, and possess strong communication skills. Candidates must be proactive, computer literate, and able to work independently as well as part of a team. Only Singapore citizens and PRs are encouraged to apply.

Qualifications

• Minimum diploma holder in any discipline.
• Meticulous, well-organized, detail-oriented, and resourceful.
• Good command in writing and communication.

Responsibilities

• Handle scheduling and updating of appointment calendars.
• Coordinating with stakeholders for Board Meetings.
• Managing recruitment processes from posting to onboarding.

Skills

Meticulousness

Organizational skills

Communication skills

Teamwork

Proactivity

Education

Minimum diploma in any discipline

Tools

HR management system

Social media management tools

Job description

• Manning of Company’s email and Office Telephone Directory listing.
• Plan, forecast and manage general office and pantry supplies and related expenses.
• Office festive decoration
• Organizing Company Events and staff wellbeing activities.
• CEO’s secretariat duties: Handle scheduling and updating of appointment calendars. Booking of Air-tickets and Hotel Bookings for Board of Directors
• Perform general marketing duties (printing of corporate gifts, calendars, diaries, T-shirts, managing social media accounts etc)
• Prepare for quarterly Board Meetings – Prepare Agendas and Board Meeting documents, coordinate with multiple stake holders, review documents, timely submission of Board Minutes
• Manage Portals pertaining to Board Meetings
• Coordination with Board of Directors
• Handle end to end recruitment – Job posting, screening CVs, coordinate to schedule interviews etc.
• Onboarding and Offboarding Employees
• Perform necessary checks while hiring – Lexis Nexis, Insolvency, Background Check etc.
• Manage HR management system
• Employee Leave management
• Prepare and process office orders
• Maintain Organisation Chart and regular OED updates on MOM Portal
• Prepare and process Visa Letters for delegates visiting company from overseas
• Perform general clerical duties
• Support HR & Admin and operational workflow
• Monitoring Time attendance & leave records
• To cover reception duties when the receptionist is on leave or as and when required
• Any other duties as assigned by Head of Department or any Competent Authority

Requirements

• Minimum diploma holder in any discipline.
• Meticulous, well-organised, detail-oriented, multi-tasker, resourceful and solution finder.
• Good command in writing.
• Good working attitude and passion to learn
• Proactive attitude - constantly looking at ways to improve efficiency and job performance.
• Able to work independently as well as a team-player
• Computer literacy skills is essential
• Effective communication and interpersonal skills
• Candidates who are able to commence within short notice will be an added advantage
• Singapore Citizens and Singapore PR only