Admin & HR Assistant

Boon Chang Structure Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in the construction sector is looking for an Administrative Officer to manage various administrative tasks, including handling certifications and recruitment processes. The ideal candidate should possess at least a Secondary/ITE/Diploma and have a minimum of 3 years of relevant experience. This role offers opportunities for personal development in a dynamic environment.

Qualifications

• Minimum 3 years of relevant working experience.
• Experience in Construction/Process Sectors is advantageous.

Responsibilities

• Handle phone calls, emails, and courier arrangements.
• Assist in recruitment tasks and update employee databases.
• Coordinate training and compliance with regulatory bodies.

Skills

Organization

Attention to Detail

Communication

Education

Secondary/ITE/Diploma

Tools

Microsoft Office

Job description

Roles & Responsibilities:

• Attending to phone calls, handling mails and arranging courier services;

• Perform general office administrative duties such as stationary / pantry requisition and maintenance of office equipment and facilities;

• Handling Company certifications (i.e. BCA, SLOTS, SCDF, ISO, BizSafe, etc.)

• Assist in recruitment related matters such as placing advertisements, shortlisting and scheduling suitable candidates for interviews, preparing employment contracts and letters of appointment;

• Administer and update employees’ database timely and accurately;

• Assist and support in the tracking of employees’ appraisal, contract and work pass renewals;

• Handling full process and follow up employment applications for Work Permits, SPass, Employment Pass, Dependent Pass and process NTS Workers’ repatriations and air tickets;

• Arranging onboarding and offboarding for employees;

• Arranging courses for employees;

• Coordinate training and development programs to ensure all necessary certs and licences are obtained by the Company for audit and compliance to the various regulatory bodies;

• Handling matters relating to Workers’ Dormitory arrangements, update residential address via MOM OFWAS, Coretrade, Levy Waivers and medical checkups;

• Verify and process all medical claims pertaining to Work Injury Compensation and Foreign Workers Medical Insurance;

• Maintain efficient filing system of internal, external and confidential documents;

• Generating monthly reports and manages all relevant documentation;

• Keeping abreast of changes in statutory HR regulations and ensuring compliance;

• Other ad-hoc duties as assigned by the Management.

Requirements:

• Min Secondary/ITE/Diploma

• Min 3 years of relevant working experience

• Experience in Construction/Process Sectors would be advantageous

• Proficient in Microsoft Office

• Meticulous and detail oriented