Admin & Facilities Executive

DIGO CORPORATION PTE. LTD.; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

A leading company in facilities management is seeking a Facilities Manager to oversee contracts, manage small- to mid-scale projects, and ensure adherence to service level agreements. The ideal candidate will have a degree or diploma in relevant fields, strong project management skills, and extensive experience in facilities operations and vendor negotiations.

Qualifications

• At least 7 years of relevant working experience with a degree.
• At least 10 years of relevant working experience with a diploma.
• Strong understanding of facilities operations and contract law.

Responsibilities

• Manage service and maintenance contracts and ensure adherence to SLAs.
• Prepare cost estimates, budgets, and price evaluations for projects.
• Oversee small- to mid-scale FM projects and ensure safety compliance.

Skills

Vendor management

Tender evaluation

Cost analysis

Interpersonal skills

Communication skills

Stakeholder coordination

Education

Degree in Building, Architecture, Engineering, Facilities Management or equivalent

Diploma in mentioned fields

Tools

Microsoft software

Job description

Job Description:

- Manage service and maintenance contracts
- Manage contract execution and ensure adherence to SLAs and KPIs
- Support tendering, vendor negotiations, and procurement processes
- Handle contract renewals, extensions, and variations

- Prepare cost estimates, budgets, and price evaluations for projects
- Evaluate contractor claims, invoices, and variation orders
- Track expenditures and ensure cost control throughout project lifecycle
- Support value engineering and cost-reduction initiatives

- Oversee small- to mid-scale FM projects (e.g., upgrading, cyclical works)
- Coordinate with contractors, consultants, and internal teams
- Monitor project milestones, safety compliance, and workmanship quality
- Ensure timely handover and proper documentation of completed works

- Maintain contract and project records for audits and management reporting
- Prepare regular reports on cost tracking, project progress, and vendor performance
- Liaise with stakeholders to ensure contract and project expectations are met

Requirements:

- Degree in Building, Architecture, Engineering, Facilities Management or equivalent with at least 7 years of relevant working experience
OR
- Diploma in the above-mentioned fields with at least 10 years of relevant working experience

- Strong understanding of facilities operations, contract law, and project workflows
- Proficient in vendor management, tender evaluation, and cost analysis
- Excellent interpersonal, communication, and stakeholder coordination skills
- Familiarity with Microsoft software