Admin & Facilities Executive

KONTOURZ PTE. LTD.; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A leading company is seeking a Facilities Manager to oversee service contracts, manage project budgets, and ensure compliance with SLAs. The role requires a degree in relevant fields and substantial experience in facilities management. Candidates should have strong vendor management skills and the ability to coordinate effectively with various stakeholders.

Qualifications

• At least 7 years relevant experience with a degree or 10 years with a diploma.
• Strong understanding of facilities operations and contract law.
• Proficiency in vendor management and cost analysis.

Responsibilities

• Manage service and maintenance contracts ensuring adherence to SLAs and KPIs.
• Prepare cost estimates and track expenditures throughout the project lifecycle.
• Oversee small- to mid-scale FM projects coordinating with contractors and consultants.

Skills

Vendor management

Tender evaluation

Cost analysis

Interpersonal skills

Communication skills

Stakeholder coordination

Education

Degree in Building, Architecture, Engineering, or Facilities Management

Diploma in the above-mentioned fields

Tools

Microsoft software

Job description

Job Description

- Manage service and maintenance contracts
- Manage contract execution and ensure adherence to SLAs and KPIs
- Support tendering, vendor negotiations, and procurement processes
- Handle contract renewals, extensions, and variations

- Prepare cost estimates, budgets, and price evaluations for projects
- Evaluate contractor claims, invoices, and variation orders
- Track expenditures and ensure cost control throughout project lifecycle
- Support value engineering and cost-reduction initiatives

- Oversee small- to mid-scale FM projects (e.g., upgrading, cyclical works)
- Coordinate with contractors, consultants, and internal teams
- Monitor project milestones, safety compliance, and workmanship quality
- Ensure timely handover and proper documentation of completed works

- Maintain contract and project records for audits and management reporting
- Prepare regular reports on cost tracking, project progress, and vendor performance
- Liaise with stakeholders to ensure contract and project expectations are met

Requirements

- Degree in Building, Architecture, Engineering, Facilities Management or equivalent with at least 7 years of relevant working experience
OR
- Diploma in the above-mentioned fields with at least 10 years of relevant working experience

- Strong understanding of facilities operations, contract law, and project workflows
- Proficient in vendor management, tender evaluation, and cost analysis
- Excellent interpersonal, communication, and stakeholder coordination skills
- Familiarity with Microsoft software