Admin & Facilities Executive

ALPINA ENERGY PTE. LTD.; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

A leading company in energy management seeks a Facilities Manager to oversee service contracts and FM projects. The role requires a degree/diploma in relevant fields with extensive experience in contract management and project coordination. Excellent skills in vendor management and stakeholder engagement are essential for this position.

Qualifications

• 7 years relevant experience with a degree or 10 years with a diploma.
• Strong understanding of facilities operations and contract law.
• Proficient in vendor management and cost analysis.

Responsibilities

• Manage service and maintenance contracts and ensure SLAs are met.
• Oversee small- to mid-scale FM projects and coordinate with contractors.
• Prepare cost estimates, budgets, and track expenditures.

Skills

Facilities operations

Contract law

Project workflows

Vendor management

Tender evaluation

Cost analysis

Interpersonal skills

Communication skills

Stakeholder coordination

Microsoft software

Education

Degree in Building, Architecture, Engineering, Facilities Management

Diploma in Building, Architecture, Engineering, Facilities Management

Job description

Job Description

- Manage service and maintenance contracts
- Manage contract execution and ensure adherence to SLAs and KPIs
- Support tendering, vendor negotiations, and procurement processes
- Handle contract renewals, extensions, and variations

- Prepare cost estimates, budgets, and price evaluations for projects
- Evaluate contractor claims, invoices, and variation orders
- Track expenditures and ensure cost control throughout project lifecycle
- Support value engineering and cost-reduction initiatives

- Oversee small- to mid-scale FM projects (e.g., upgrading, cyclical works)
- Coordinate with contractors, consultants, and internal teams
- Monitor project milestones, safety compliance, and workmanship quality
- Ensure timely handover and proper documentation of completed works

- Maintain contract and project records for audits and management reporting
- Prepare regular reports on cost tracking, project progress, and vendor performance
- Liaise with stakeholders to ensure contract and project expectations are met

Requirements

- Degree in Building, Architecture, Engineering, Facilities Management or equivalent with at least 7 years of relevant working experience
OR
- Diploma in the above-mentioned fields with at least 10 years of relevant working experience

- Strong understanding of facilities operations, contract law, and project workflows
- Proficient in vendor management, tender evaluation, and cost analysis
- Excellent interpersonal, communication, and stakeholder coordination skills
- Familiarity with Microsoft software