Admin Executive (with HR experience)

ZENITH FACILITY SERVICES PTE. LTD.; Serangoon Garden Circus; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading facility services company in Singapore seeks an organized Admin Executive to manage office tasks and support HR functions. Responsibilities include office administration, managing vendors, recruitment support, and ensuring compliance with HR policies. Candidates should have a relevant Bachelor's degree and 1–3 years of experience in administration or HR, with proficiency in MS Office and Google Workspace.

Qualifications

• 1–3 years of experience in administration and/or HR support.
• Ability to multitask and handle responsibilities independently.

Responsibilities

• Manage office supplies, equipment, vendors, and facility maintenance.
• Assist with recruitment: posting jobs, scheduling interviews, and onboarding new hires.
• Support payroll by preparing attendance/leave data for processing.

Skills

Organizational Skills

Communication Skills

Multitasking

Education

Bachelor’s degree in Administration, HR, or related field

Tools

MS Office

Google Workspace

Job description

We are looking for an Admin Executive to handle daily office administration and basic HR tasks. The role involves managing vendors, research, bookkeeping, and providing support to the director for administrative matters. On the HR side, you will assist with recruitment, onboarding, attendance, payroll support, and employee engagement. The ideal candidate should be organized, people-oriented, and comfortable handling multiple responsibilities.

Key Responsibilities

Administration

• Manage office supplies, equipment, vendors, and facility maintenance.
• Handle correspondence, calls, and emails professionally.
• Maintain filing systems (physical and digital) and company records.
• Coordinate meetings, prepare agendas, and take minutes when required.
• Organize travel arrangements, hotel bookings, and logistics.
• Assist in expense claims, petty cash handling, and vendor payments.
• Provide administrative support to the director.
• Support management in office events, workshops, and employee activities.

Human Resources (Basic HR Functions)

• Assist with recruitment: posting jobs, scheduling interviews, and onboarding new hires.
• Maintain employee attendance, leave records, and HR documentation.
• Support payroll by preparing attendance/leave data for processing.
• Draft and issue letters (offer letters, appointment, confirmation, etc.).
• Assist in employee engagement activities and internal communications.
• Ensure compliance with HR policies and statutory requirements.

Requirements

• Bachelor’s degree in Administration, HR, or related field.
• 1–3 years of experience in administration and/or HR support.
• Proficiency in MS Office / Google Workspace.
• Strong organizational and communication skills.
• Ability to multitask and handle responsibilities independently.