Admin & Executive Support

Logicalis Group (DE); Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company focused on digital transformation seeks an Admin & Executive Support in Singapore. The role involves managing office operations, coordinating events, and providing support to the Executive team. Ideal candidates will have strong organizational skills and experience in administrative functions.

Qualifications

• Ability to multitask and manage different priorities.
• Strong communication skills for liaising with vendors and staff.
• Experience in an administrative support role is preferred.

Responsibilities

• Manage front desk operations and visitor protocols.
• Coordinate logistics for meetings and events.
• Provide administrative support to the Managing Director.

Skills

Communication

Time Management

Organization

Job description

Admin & Executive Support in Singapore at Logicalis

As Architects of Change, Logicalis' focus is to design, support and execute clients' digital transformation by uniting their vision with their technology expertise and industry insights. The company, through its deep understanding of key IT industry drivers such as security, cloud, data management and IoT, can address customer priorities such as revenue growth and business, operational efficiency, innovation, risk and compliance, data governance and sustainability.

We strengthen our purpose: to design, support, and execute our customers' digital transformation by converging their vision with our technological expertise and knowledge of the industry. The brand refresh underpins both the evolution of Logicalis’ positioning as well as our strategic vision for growth.

Responsibilities:

Front Desk & Reception

• Greet and assist visitors; ensure check-in protocols are followed.
• Manage incoming deliveries and direct guests appropriately.
• Maintain a professional and presentable reception area.

Office Operations (Two Locations)

• Support day-to-day office activities and upkeep across both sites.
• Manage and replenish pantry supplies, stationery, and equipment.
• Coordinate logistics for meetings, team lunches, and internal activities.
• Liaise with vendors for office services, maintenance, and utilities.
• Oversee basic housekeeping standards and manage visitor pass requests.

Events & Staff Engagement

• Assist with planning and logistics for company-wide events (e.g., festive celebrations, D&D, quarterly gatherings).
• Work with internal stakeholders and vendors to ensure smooth execution.

Compliance & Safety Support

• Help maintain basic office certifications (e.g., Green Mark, fire safety equipment).
• Take care of fire drills or related procedures if and when required.
• Provide administrative support during audit and tender processes.

HR & Onboarding

• Prepare onboarding materials for new hires.
• Manage inventory related to office and onboarding needs.
• Maintain and update the internal telephone directory.

Executive & Ad Hoc Support

• Act as Executive Assistant to Managing Director – calendar management, travel bookings, and general administrative tasks.

Interested applicants please submit your application with your expected salary and notice period to be considered for the role.

We regret that only shortlisted candidates will be notified.

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