Admin Executive - Shipping

DAXIN MARINE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An established marine company in Singapore is seeking an Administrative Assistant to support its trade team. The role involves managing communications, scheduling, and documentation processes for import and export trade. Candidates should hold a diploma in business administration and have at least 2 years of relevant administrative experience, with a preference for backgrounds in ship management or oil trading.

Qualifications

• Minimum 2 years of administration working experience.
• Experience in ship management or oil trading industry is highly preferable.

Responsibilities

• Provide comprehensive administrative assistance to the trade team.
• Handle communication, scheduling, and coordination for smooth operations.
• Assist in preparing contracts, invoices, and shipment plans.

Skills

Strong interpersonal skills

Strong communication skills

Education

Diploma in business administration or accounting

Job description

Job Description :

• Provide comprehensive administrative assistance to trade team.
• Handle communication, scheduling, and coordination to ensure smooth operations.
• Assist in preparing contracts, Proforma Invoices, and detailed shipment plans.
• Ensure accuracy and compliance with company standards and regulations.
• Review and meticulously check documentation processes for import and export trade.
• Monitor incoming funds and payment receipts, ensuring accuracy and timeliness and maintain organized records and provide necessary reports to management.
• Prepare reconciliation reports and statements, ensuring financial accuracy and transparency.

Requirements:

• Diploma in business administration, accounting or related field
• Minimum 2 years administration working experience
• Experience in ship management/oil trading industry is highly preferable
• Strong interpersonal and communication skills