Admin Executive (Property Management)

Borr Drilling; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A property management firm in Singapore is seeking an Administrative Support Officer to assist with procurement, lease management, and reporting. Responsibilities include comparing quotes, preparing paperwork, and supporting tenants’ onboarding. A diploma in Real Estate Management or Facilities Management is required, and fresh graduates are welcome. Strong communication skills and resourcefulness are essential for success in this role.

Qualifications

• Good written and verbal communication skills.
• Independent and resourceful.
• Fresh graduates are welcome to apply.

Responsibilities

• Support the procurement of services by calling for quotes.
• Conduct meaningful comparisons of quotes obtained.
• Prepare purchase/works order, payment certificates, related paperwork.
• Assist in market function by preparing offer letters and managing onboarding.
• Assist in drawing up RFPs/ITQs.
• Prepare monthly reports like meter reading and utility billings.

Skills

Written communication

Verbal communication

Resourcefulness

Independent work

Education

Diploma in Real Estate Management or Facilities Management

Job description

Reporting to the Property Manager, you will support the team in their administrative work and daily operational duties.

Responsibilities:

• Support the procurement of services by calling for quotes.
• Conduct meaningful comparisons of quotes obtained.
• Prepare purchase/works order, progress payment certificates, paperwork for premises handover/takeover, etc.
• Assist in the marketing and lease management function by preparing offer letters, manage tenants’ onboarding internal processes, etc.
• Assist in the drawing up of RFPs/ITQs.
• Assist to prepare monthly reports e.g. meter reading submission, utilities billings, service providers’ attendances, etc, related to the properties.
Perform any other administrative work as assigned

Requirements:

• Diploma in Real Estate Management, Facilities Management or equivalent
• Good written and verbal communication skills
• Independent and resourceful
• Fresh graduates are welcome to apply
• May need to travel between properties