Admin Executive (Project)

Healthway Medical Group; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading healthcare provider is seeking a Project Coordinator to manage external client communications, project schedules, and billing reports. The ideal candidate will have strong problem-solving skills and experience coordinating with vendors. This role requires a minimum diploma and proficiency in MS Office, with a focus on efficient project execution.

Qualifications

• Minimum Diploma Levels and above.
• 1 - 2 years of working experience.
• Proficient in MS Office applications (Word, Excel).

Responsibilities

• Liaison with external clients and ensure timely completion of projects.
• Plan and distribute monthly schedule to stakeholders.
• Manage monthly billing reports within deadlines.

Skills

Communication

Problem Solving

Time Management

Education

Diploma

Tools

MS Office

Job description

Responsibilities:

• Liaison with external clients and ensure the efficient and timely completion of assigned projects through clear communication via email and phone calls as needed.

• Plan, coordinate, and distribute the monthly schedule to stakeholders and manpower agencies promptly to ensure smooth operations, while achieving stipulated KPI.

• Coordinate and collaborate with external vendors/clients to ensure the timely provision of equipment, materials, and services essential for the assigned projects.

• Accurately prepare and manage monthly billing reports within deadlines.

• Effectively convey project requirements through clear verbal and written communication with employees and external vendors/clients.

• Ensure all specifications are met accurately and consistently.

• Demonstrate strong problem-solving abilities to address challenges and resolve inefficiencies for optimal project outcomes.

• Efficiently manage multiple tasks and priorities simultaneously to meet project demands.

• Establish realistic deadlines and develop strategies for daily, weekly, monthly, and quarterly progress.

Job Requirements

• Minimum Diploma Levels and above.

• Proficient in MS Office applications. (Word, Excel)

• 1 - 2 years of working experience.

• Good reading and verbal communication skills to attend to email enquiries.