Admin Executive – Processing of Student Allowances

PERSOLKELLY Singapore Pte Ltd (Formerly Kelly Services Singapore Pte Ltd); Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company is seeking to hire a talent to assist in processing student allowances and claims. The role involves meticulous work with payroll for multiple interns utilizing SAP, alongside various administrative responsibilities. Ideal candidates should possess a diploma in relevant disciplines and demonstrate strong proficiency in Microsoft Office, especially Excel. Effective communication and adaptability in a fast-paced environment are essential.

Qualifications

• Diploma in Finance, Human Resources, Business or relevant discipline required.
• Tech-savvy with important Excel skills (like vlookup and pivot tables).
• Experience with SAP or other leading HR systems preferred.

Responsibilities

• Ensure all mailbox queries are attended to within client's timeline.
• Process student allowances, claims to scholars, and payments to universities.
• Prepare payroll advice for 21 Research Institutes, managing around 400 interns.

Skills

Microsoft Office

Attention to detail

Communication

Interpersonal skills

Adaptability

Education

Diploma in Finance, Human Resources, Business

Tools

SAP

Job description

P-Serv is partnering our Client, a leading name in innovation process and we are looking for talents to be a part of the team!

Job Responsibilities

• Ensure all mailbox queries are attended to within client’s stipulated timeline

• Provide cross-function team coverage

Daily operations work will cover the following scope:

1) Processing of Student Allowances

• Collect and verify required documents from students for allowance disbursement (e.g., bank details, student pass, NRIC)

• File documents in students’ P-files and create profiles for each student

• Retrieve students’ bank details from P-files and submit to HQ Finance to set up profiles

• Prepare payroll advice for 21 Research Institutes (approximately 400 interns per month)

• Submit payroll advice timely to HR Payroll officers for processing via SAP and disbursement of allowances

• Calculate and apply any necessary deductions in payroll advice

2) Processing of Claims to Scholars

• Processing airfare, conference, immigration Health Surcharge (HIS) and scholar gathering claims for various scholar programs within stipulated timeline

• Processing of Payments to Universities

• Track and process tuition fees to local and overseas universities

• Submission of scholar listing to universities twice yearly during new scholar intake

3) Processing of Payments to Universities

• Track and process tuition fees to local and overseas universities

• Submission of scholar listing to universities twice yearly during new scholar intake

Job Requirement:

• Diploma in Finance, Human Resources, Business or relevant discipline

• Tech-savvy with good proficiency in Microsoft Office and technology tools (Note: Excel skills such as vlookup and pivot tables are important)

• Experience with SAP or other leading HR Systems preferably

• Meticulous with details, good communication and interpersonal skills

• Strong aptitude to learn quickly, pick up new skills and adaptable

• Able to multitask and handle high volume of work

Working Hours / Location:

• Monday to Thursday, 8.30am to 6.00pm (1-hour break)

• Friday, 8.30am to 5.30pm (1-hour break)

• One North MRT Station

We regret to inform, only shortlisted candidates shall be contacted.

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EA License No: 90C3494 | EA Personnel No: R1106405 | EA Personnel Name: Khadijah Abdul Rahman