Admin Executive / Personal Assistant

SINGAPORE XING DA PETROCHEMICAL PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in the petrochemical sector is seeking an Administrative Assistant to manage various tasks including correspondence, bookkeeping, and supporting the Director. Candidates should possess a diploma, strong organizational skills, and proficiency in Mandarin, along with being adaptable and detail-oriented.

Qualifications

• Diploma or equivalent required.
• Proficient in Microsoft Office applications.
• Must have a valid Singapore Driving License.

Responsibilities

• Handle general administrative duties including mail, calls, and records.
• Perform bookkeeping and record invoices.
• Assist Director's personal and family matters when needed.

Skills

Organisational

Coordination

Detail-oriented

Adaptability

Proficiency in Microsoft Office

Mandarin proficiency

Education

Diploma or equivalent

Job description

Job Responsibilities:

• General administrative duties eg handling mails, receiving calls, co-ordinating courier, updating of records, scan of documents and filing, supporting the business functions
• Simple bookkeeping, recording of invoices
• Scanning through resumes for hiring purpose
• Lodging payments to suppliers
• Assist in preparing of forms, documents
• Travel and Dining arrangements
• Taking care of the office, making inventory and maintenance is done
• Assist with Director's personal and family matters when needed
• Other ad-hoc duties

Requirements:

• Diploma or equivalent
• Adaptable and flexible attitude
• Posses a valid Singapore Driving License with clean record (May need to fetch Director or guest around when needed)
• Meticulous, detailed, pro-active and responsive
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word
• Ability to speak, write and read Mandarin