Admin Executive (Operations)

FIRSTCOM ACADEMY PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading educational institution in Singapore is looking for an Administrative Executive to oversee daily operations and manage class schedules. Responsibilities include analyzing procurement processes, utilizing data visualization tools to present findings, and creating reports for management. Candidates should have at least an 'O' Level qualification and minimum 1 year of relevant experience. Proficiency in MS Office is a must.

Qualifications

• Minimum 1 year of relevant experience in an Administrative or Customer Service role.
• Good follow up and coordination skills.
• Candidate must possess at least "O" Level or equivalent.

Responsibilities

• Oversee the daily operation of opening and closing classes.
• Analyse purchasing data to optimize procurement processes.
• Utilize data to track facility usage and identify areas for improvement.
• Create comprehensive reports and dashboards for management.

Skills

Data visualization tools (Tableau, Power BI)

Analytical skills

Coordination skills

Proficiency in Microsoft Office

Education

"O" Level or equivalent

Job description

Location: Singapore, Kallang Way

Interview Location: Singapore, Kallang Way

Job Type: Full-Time, Permanent

Job Description:

• Oversee the daily operation of opening and closing of classes, point of contact to liaise between

internal and external stakeholders such as vendors (bus, catering, aircon etc)

• Upkeep of facilities, handling purchases relating to operations (food, course booklets, stationery

etc)

• Contribute to the team effort by performing other job-related duties as required.
• Analyse purchasing data to optimize procurement processes and reduce costs.
• Utilize data to track facility usage and identify areas for improvement.
• Present findings and recommendations to stakeholders in a clear and concise manner.
• Work with various departments to understand their data needs and provide analytical support.
• Use data visualization tools (e.g., Tableau, Power BI) to make complex data more accessible and

understandable.

• Create comprehensive reports and dashboards to present data insights to management.
• Gather data from various sources, including databases, spreadsheets, and other data repositories.
• Utilise statistical techniques and software tools to analyze large datasets.
• Develop predictive models and algorithms to forecast business outcomes.

Requirements:

• Candidate must possess at least "O" Level or equivalent.
• Minimum 1 year of relevant experience in an Administrative or Customer Service role
• Good follow up and coordination skills
• Proficient with Microsoft Office

Working Hours:

• Monday – Friday (9:00 am – 6:00 pm)