Admin Executive (Logistics)

MES LOGISTICS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading logistics company is seeking a detail-oriented Admin Executive to support logistics operations. Responsibilities include managing cost-related documentation, overseeing approvals, and preparing reports. The ideal candidate will have a diploma in Business, Logistics, or a related field, and strong multitasking skills.

Qualifications

• Diploma in relevant fields is mandatory.
• Basic knowledge of bookkeeping or finance processes required.
• Strong ability to work independently and manage multiple deadlines.

Responsibilities

• Compile payment approval forms for HQ submission.
• Coordinate with department heads for expense approvals.
• Liaise with finance team on document queries.

Skills

Multitasking

Attention to Detail

Organization

Education

Diploma in Business Administration

Diploma in Logistics

Diploma in Supply Chain Management

Tools

NOVA

Job description

We are seeking a proactive and detail-oriented Admin Executive (Logistics) to support our logistics operations and administrative functions. This role involves close coordination with various departments, including procurement, finance, and headquarters, to ensure smooth handling of cost-related documentation, approvals, and reporting.

Key Responsibilities:

• Compile and consolidate payment approval forms for submission to HQ.
• Coordinate with department heads to secure approvals for expense-related matters.
• Support department heads in procurement-related checks and follow-ups.
• Liaise with the finance team to address queries and clarifications from HQ regarding supporting documents.
• Prepare cost-related reports and summaries for various departments.
• Maintain accurate petty cash records and prepare them for claims submission.
• Manage the creation, processing, and closure of job orders in the NOVA system for billing purposes.

Requirements

• Diploma in Business Administration, Logistics, Supply Chain Management, or a related field.
• Basic knowledge or experience in bookkeeping or finance-related processes.
• Strong ability to work independently with minimal supervision.
• Excellent multitasking skills and ability to manage multiple deadlines effectively.
• Highly organized, detail-oriented, and systematic in executing tasks.
• Familiarity with logistics processes or systems (e.g., NOVA or similar ERP tools) is preferred.