Admin Executive | Immediate Hiring

SMTP CONSULT PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A family office concierge service firm in Singapore is seeking an Administrative Assistant. You will be responsible for day-to-day administrative tasks, managing correspondence, and supporting various departments. The ideal candidate should hold a GCE ‘O’ Level or diploma, have prior administrative experience, and be proficient in Microsoft Office. Ability to communicate in Mandarin is required due to interactions with Mandarin-speaking stakeholders.

Qualifications

• Minimum GCE ‘O’ Level / Diploma in any field.
• Prior administrative experience is an advantage.
• Able to communicate in Mandarin for stakeholder interaction.

Responsibilities

• Perform day-to-day administrative tasks.
• Handle phone calls, emails, and correspondence.
• Manage and organize documents, records, and files.
• Assist in scheduling meetings and travel arrangements.

Skills

Microsoft Office

Organizational skills

Time management

Communication skills

Interpersonal skills

Education

GCE ‘O’ Level / Diploma

Job description

We are a family office concierge service firm that caters to our client’s needs as they immigrate to Singapore. Our goal is to help our clients with their relocation needs as they settle in Singapore and provide bespoke services based on their specific requirements.

Key Responsibilities:

• Perform day-to-day administrative tasks to support smooth office operations
• Handle phone calls, emails, and correspondence
• Manage and organize documents, records, and files
• Monitor and order office supplies when necessary
• Assist in scheduling meetings, appointments, and travel arrangements
• Support various departments with basic admin support when needed
• Maintain a clean and organized office environment
Perform other ad-hoc duties as assigned

Job Requirements:

• Minimum GCE ‘O’ Level / Diploma in any field
• Prior administrative experience is an advantage
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong organizational and time management skills
• Able to work independently with attention to detail
• Good communication and interpersonal skills
Able to communicate in Mandarin, as the role requires interaction with Mandarin-speaking stakeholders

EA License Name & License Number: SMTP Consult Pte. Ltd. (23C1754)

EA Personnel Name & Registration Number: Toh Qiu Wei (R23116260)