Admin Executive, HR & Admin

WE CARE COMMUNITY SERVICES LIMITED; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A community service organization in Singapore is seeking a candidate for HR support, procurement activities, and office administration. The ideal candidate has at least 3 years of relevant experience and is proficient in Microsoft Office. This role requires excellent organizational and interpersonal skills, along with a proactive attitude. Apply via MyCareersFuture.

Qualifications

• Minimum of 3 years relevant experience in office administration and HR support.
• Tech-savvy and comfortable with HR systems.
• Experience in a social service environment is a plus.

Responsibilities

• Administer training and support onboarding processes.
• Coordinate procurement activities and maintain records.
• Organize internal events and maintain office documentation.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Proactiveness

Education

Diploma in Business Administration or related field

Tools

Microsoft Office

Justlogin HR software

Job description

Responsibilities

1) Human Resource Support

· Administer training related matters including coordination or enrolment of internal & external courses, update & maintain training record etc.

· Support the onboarding and exit clearance processes, ensuring a seamless transition for employees.

· Processing benefits administration.

· Maintain and update HR systems, including leave management and HRIS , ensuring accuracy and compliance.

· Ensure proper filing and confidentiality of employee records, adhering to data protection regulations.

· Support process and documentation of performance appraisals, structured career planning

· Annual update of documentation and staff records

· Provide day-to-day support for HR functions.

· Liaise with insurance company on staff insurance matters and claims

· Assist in hr related surveys by agencies

· Assist in monthly payroll when required

2) Procurement

· Support procurement related activities including sourcing and vendor quotations

· Issuance of purchase requisitions

· Ensure all procurement comply with procurement policy

· Ensure proper receipt of goods and services and matching of invoices for payment approval

3) Office Administration

· Create and maintain SharePoint sites, libraries, and lists for internal teams

· Organize and archive documents in alignment with management needs

· Support data collection and reporting for audits or compliance reviews

· Maintain IT assets & inventory tracking

4) Ad-hoc Activities

· Assist in organising internal events, team-building activities, and employee engagement initiatives to foster a positive workplace culture.

· Take on urgent administrative tasks as required by the HR team or leadership to support overall business operations.

· Any Ad-hoc assigned by your superior.

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Job specifications

This position requires a candidate who is:

• Highly organized and personable to support our office and HR administrationto align with agency’s mission and goals.
• Proactive attitude, attention to detail, and the ability to manage multiple responsibilities in a dynamic work environment

Requirements

· Education: Diploma or equivalent in Business Administration, or a related field;

· Experience: Minimum of 3 years of relevant experience in office administration and HR support roles, preferably in a Social Service environment.

· Technical Skills: Tech-savvy, Proficient in Microsoft Office; familiarity with HR systems, specifically Justlogin, is advantageous.

· Interpersonal Skills: Excellent organisational, communication, and interpersonal skills, with a strong ability to build relationships across all levels of the organisation.

· Attention to Detail: High level of accuracy and attention to detail, particularly in handling sensitive information and documentation.

· Personality Traits: A friendly and approachable demeanour, demonstrating professionalism and the ability to liaise effectively with stakeholders.

· Flexibility: A proactive and adaptable working attitude, with a willingness to support urgent tasks and work outside of regular hours when necessary

- Experience with Justlogin HR software

If you have what we need and are interested, please click to apply.

Applications will only be processed via MyCareersFuture. We regret to inform you that only shortlisted candidate will be notified.

Please refer to our Data Protection Policy Statement on how we may collect, use and disclose your personal information. https://www.wecare.org.sg/about/data-protection-notice