Admin Executive / Executive Assistant

Polymer Capital; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

A leading company in Asia is looking for an experienced Executive Assistant to provide comprehensive administrative support to senior executives. This role involves managing communications, facilitating travel arrangements, and ensuring efficient office operations. Candidates should possess significant experience in office administration and excel in a fast-paced environment. Join a high-growth team in a centrally located office that values diversity and continuous learning.

Benefits

Prime Location

High-Growth Opportunities

Diversity and Inclusion Commitment

Global Exposure

Qualifications

• Minimum 5 years of relevant experience in Office Administration or EA.
• Proficient in MS Office for itineraries and business meetings.
• Strong communication and interpersonal skills required.

Responsibilities

• Provide administrative support to executives and manage schedules.
• Coordinate office procedures and receive visitors.
• Support corporate events and internal functions.

Skills

Communication

Organizational Skills

Proactive Attitude

Time Management

Tools

MS Office

Job description

Company Introduction

Polymer Capital Management is a market-neutral, multi-manager investment platform based in and focused on Asia. Polymer combines established institutional support and deep knowledge of local financial markets with a dedication to discovering and developing the region's best investment talent. Polymer was established in conjunction with PAG, one of the world's largest Asia-focused alternative asset managers, in 2019.

Job Responsibilities / Job Brief

The incumbent will provide office administrative support and secretarial support to executives to ensure smooth operational efficiency and effective communication within the organization.

Office Administrative Support

• Office replenishment for stationeries, business cards and weekly ordering of pantry supplies.
• Implement and/or develop office procedures and record systems
• Receive visitors and direct them to the appropriate meeting room
• Manage the receipt and dispatch of mail and courier deliveries
• Perform monthly invoicing tasks
• Provide support in internal events for employees, e.g Year-end Team Dinner, Family Day, Pink Friday, CNY Team Dinner etc by preparing facilities, logistics coordination and arranging refreshments/food, sourcing of vendors etc as and when is needed.
• Prepare and issuance of office access cards for new hires and overseas guests

Executive Assistant Support

EA support to a team of executives Coordinate executive communications, including taking calls, responding to emails, managing meeting rooms, provide logistical support for all meetings Facilitate, prioritize, and manage calendar/ schedule meetings and calls with external parties as well as inter-office to ensure smooth arrangements of appointments and activities. Provide travel support including VISA application, travel claims, maintaining travel records, preparing itineraries, and managing meeting schedules for overseas trips Assist the executives in expenses management using Concur system Arrange corporate events that takes place outside of the office, such as IR meeting, off-site meeting, and investors events Any other General Affairs related matters as needed and co-work with other EAs in the team

Requirements

Possess min 5 years of relevant experience in Office Administration or EA experience, preferably from a financial institution Proficient MS Office skills (mainly for itineraries and business meetings) Highly self-motivated, proactive, organized, detailed, efficient, well-balanced, and capable of managing workload w/multiple tasks and prioritizing tasks in a fast-paced environment Flexible and willing to learn Team-worker with good communication and interpersonal skills, self-starter and quick-learner

Why join us?

Prime Location: centrally located office space in the heart of Singapore

High-Growth: We have a team of highly ambitious professionals with a strong desire to learn and develop their skills.

Equal opportunity employer: We celebrate diversity and are committed to creating an inclusive environment for all employees.

Global exposure: With six offices and three affiliate offices around the region, Polymer teams work together to solve meaningful problems at scale.