Admin Executive / Executive Assistant

1. Office replenishment for stationeries, business cards and weekly ordering of pantry supplies.
2. Implement and/or develop office procedures and record systems.
3. Receive visitors and direct them to the appropriate meeting room.
4. Manage the receipt and dispatch of mail and courier deliveries.
5. Perform monthly invoicing tasks.
6. Provide support in internal events for employees, e.g., Year-end Team Dinner, Family Day, Pink Friday, CNY Team Dinner, etc., by preparing facilities, logistics coordination, and arranging refreshments/food, sourcing of vendors, etc., as needed.
7. Prepare and issue office access cards for new hires and overseas guests.

1. EA support to a team of executives.
2. Coordinate executive communications, including taking calls, responding to emails, managing meeting rooms, and providing logistical support for all meetings.
3. Facilitate, prioritize, and manage calendar/schedule meetings and calls with external parties as well as inter-office to ensure smooth arrangements of appointments and activities.
4. Provide travel support including VISA application, travel claims, maintaining travel records, preparing itineraries, and managing meeting schedules for overseas trips.
5. Assist the executives in expenses management using the Concur system.
6. Arrange corporate events that take place outside of the office, such as IR meetings, off-site meetings, and investor events.
7. Any other General Affairs related matters as needed and co-work with other EAs in the team.

1. Possess a minimum of 5 years of relevant experience in Office Administration or EA experience, preferably from a financial institution.
2. Proficient in MS Office skills (mainly for itineraries and business meetings).
3. Highly self-motivated, proactive, organized, detailed, efficient, well-balanced, and capable of managing workload with multiple tasks and prioritizing tasks in a fast-paced environment.
4. Flexible and willing to learn.
5. Team player with good communication and interpersonal skills, self-starter, and quick learner.

Prime Location: centrally located office space in the heart of Singapore.

High-Growth: We have a team of highly ambitious professionals with a strong desire to learn and develop their skills.

Equal opportunity employer: We celebrate diversity and are committed to creating an inclusive environment for all employees.

Global exposure: With six offices and three affiliate offices around the region, Polymer teams work together to solve meaningful problems at scale.