Admin Executive cum Receptionist

SMM Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company is looking for an Administrative Assistant to manage office operations and support administrative tasks. The role involves handling inquiries, coordinating logistics for VIP visitors, and maintaining office supplies. Candidates should possess strong organizational skills, experience in similar roles, and proficiency in Microsoft Office.

Qualifications

• Min 2 years relevant experience in administration roles.
• Experience as a receptionist is advantageous.
• Proficiency in Microsoft Office suite required.

Responsibilities

• Answering telephone enquiries and directing calls.
• Sorting and recording incoming mail and couriers.
• Managing meeting room bookings and office supplies.

Skills

Customer Service

Interpersonal Skills

Organizational Skills

Communication Skills

Resourcefulness

Education

Professional Certificate/Diploma

Tools

Microsoft Office

SAP

Job description

Job Description

Responsibilities:

• Answering telephone enquiries in a prompt, accurate and reliable manner, directing calls and responding to enquiries.

• Meet and greet visitors in a friendly and helpful manner.

• Sorting of received mail, posting mail and arranging local/overseas couriers after date-stamp and records all incoming mail/couriers (where necessary).

• Recording and coordination on the collection of the annual festive hampers and gifts received.

• Manage the subscription of newspaper and publications including bi-weekly printing of namelist for newspaper collection.

• Verify and process invoices for AP to arrange payment.

• To assist with logistics support for VIP visitors’ programmes, including assistance to users with inquiries on room setups.

• Maintaining the office including ordering office supplies and beverages.

• To co-ordinate on staff’s season parking request with Building Management.

• Managing meeting rooms booking systems and compile the usage to raise billing

• Filing of invoices and record the beverage consumption at Collab Hub

• Daily update of meeting room bookings for the tea lady, including coordination with the pre-event setup and post-event cleaning.

• Manage Collab Hub meeting rooms including the furniture and facilities.

• Assisting project tasks under the guidance of management. This may include administrative support in terms of documentation and presentation creation.

• Ad-hoc administration duties as required.

Requirements:

• Min Professional Certificate/Diploma and above with at least 2 years of relevant work experience in similar roles;

• Experience in an administration role desired, receptionist experience advantageous.

• Good inter-personal skills and customer service;

• Resourceful and able to work independently with minimum supervision;

• Good verbal and written communication skills

• Strong interpersonal skills.

• Proficient knowledge of the Microsoft Office suite including Word, Excel, PowerPoint and Outlook preferred.

• Organised with the ability to manage conflicting timescales and priorities.

• Knowledge in SAP would be added advantage