Admin executive cum PA to director

HYDROBALL TECHNICS (SEA) PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading company in Singapore seeks an administrative professional to oversee various HR functions, including recruitment and compliance to handle work passes and staff management. The ideal candidate will have strong administrative and HR skills, along with a passion for supporting organizational efficiency.

Qualifications

• Experience with MOM's WP/SP/EP application processes.
• Proficient in recruitment and HR systems management.
• Ability to prepare employment documents and contracts.

Responsibilities

• Manage applications for work passes and recruitment activities.
• Oversee HR systems, insurance, and documentation.
• Coordinate training certificates and ensure compliance with company policies.

Skills

HR Management

Administrative Skills

Recruitment Skills

Education

Bachelor's degree in Human Resources or related field

Job description

Roles & Responsibilities

1. Perform general administrative tasks.
2. Recruitment:

• Manage applications and renewals for work passes such as WP, SP, or EP.
• Familiar with MOM’s WP/SP/EP process and guidelines.
• Handle company recruitment, including posting on WSG job portals, engaging external recruitment agencies, and utilizing online job portals.
• Compile job descriptions and requirements for vacant positions.
• Prepare employment contract letters and other internal documents as required by authorities and directed by the Director.

Maintain HR systems.

Manage insurance, security bonds, and Primary Care Plans.

Oversee product certifications, training certificates, and renewals of corporate memberships and licenses.

Monitor and maintain computer hardware, software, systems, networks, printers, scanners, and telecommunications such as phone systems and Wi-Fi broadband; manage the company's website and domain.

Assist and guide office staff in system setup or issue resolution.

Provide support through procedural documentation and relevant reports.

Apply for relevant grants and awards.

Perform any ad-hoc tasks as instructed by the Director.