Admin Executive cum HR Assistant

ATIPICO PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company is seeking an Administrative and HR Coordinator to manage office operations and recruitment activities. This role involves administrative duties such as scheduling and data entry, along with HR responsibilities like hiring and staff management. The ideal candidate should be organized, communicative, and proactive in completing various tasks.

Qualifications

• Proven experience in administrative and HR roles.
• Strong knowledge of office management procedures.
• Familiarity with recruiting processes and platforms.

Responsibilities

• Manage daily administrative tasks including data entry and document preparation.
• Post job advertisements and liaise with recruitment channels.
• Coordinate interviews and prepare employment contracts.

Skills

Office Management

Data Entry

Communication

Problem Solving

Organization

Education

Diploma or Degree in Business Administration or related field

Job description

Admin duties

• Manage day-to-day administrative tasks including filing, data entry, document preparation, and scheduling.
• Liaise with vendors, service providers, and contractors, including requesting quotations, tracking deliveries, and scheduling appointments.
• Ensure that office supplies, equipment, and facilities are maintained and well-stocked.
• Schedule for maintenance and repairs as necessary including but not limited office and shop equipment, fixtures and fittings.
• Procurement of items required by the shop and events.
• Ensure cleanliness, orderliness, and functionality of common office areas.

HR duties

• Post recruitment advertisements on various recruitment platforms, including MyCareersFuture, EHL portal, and other relevant channels.
• Research and reach out to recruitment channels locally and overseas.
• Screen and shortlist resumes, coordinate interview schedules and work trials.
• Prepare offer letters and employment contracts.
• Liaise with hospitality & culinary schools, locally and overseas for internship placement.
• Keep track of staff birthdays.
• Keep staff data up to date at all times and keep track of expiry, process renewals (work passes, hygiene courses, insurance)

Assist on any ad-hoc tasks/projects.