Admin cum Receptionist

5 Days Work Week

Monday to Friday : 0830 – 1745

Job Responsibilities

• Attend to walk-in visitors.
• Answer and direct incoming phone calls.
• Ensure that the reception lobby and meeting rooms are well maintained.
• Serve drinks and direct clients to meeting rooms.
• Order and monitor office, pantry, and PPE supplies.
• Manage and place orders for office supplies (stationery, business cards, etc.) and maintain contact lists.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Provide general administrative support, including data entry, photocopying, scanning, and filing.

HR Responsibilities

• Update and organize employee P-files and digital HR folders, ensuring accuracy, completeness, and compliance with company policies.
• Organize and track employee leave daily and provide internal updates via email.
• Assist with payroll calculations, work pass matters, and employee onboarding and offboarding processes.
• Assist HR department in communicating with external vendors regarding company matters, including obtaining quotes and other relevant information.
• Handle other HR-related tasks as assigned.

Sales Responsibilities

• Support the sales team by handling administrative tasks, including downloading technical information from customers' portals.
• Manage customer databases and ensure all relevant sales information is up to date.
• Collaborate with the Sales Support team to ensure all sensitive or confidential information in drawings and documents is masked or redacted before sending to vendors for quotes.
• Handle administrative tasks such as organizing and filing sales-related documents.

Accounts Responsibilities

• File payment vouchers, tax invoices, and related documents.
• Prepare and print file labels.
• Sort incoming suppliers’ documents.

Minimum Requirements

• Able to speak both English and Chinese.
• Minimum GCE ‘O’ level and above.
• Meticulous, organized, and able to work independently in a challenging environment.
• Excellent written and verbal communication skills and ability to work with all levels of management.
• Proficiency in MS Software, e.g., Word, Excel, and PowerPoint.
• Able to multi-task.
• A good team player with strong work ethics.

Employer Questions

Your application will include the following questions:

• How much notice are you required to give your current employer?
• What’s your expected salary?

To apply, please send your resume to ruijia_wang@globaltronic.com.sg